As with any community, the University has established standards of conduct for its members. As members of the University community, students are expected to adhere to all published rules, regulations and policies. Students also are obligated to the laws of the city, county, state and nation. Students should be fully acquainted with the university catalogues, the Timetable of Classes and this handbook. Additionally, students living in University-operated housing units should be acquainted with the appropriate published procedures and regulations of the Department of Student Housing. Failure to comply with University policies and regulations may subject a student to disciplinary action as defined in the University Senate Code and/or the Code of Student Rights and Responsibilities. The following section identifies many, but not all, of the important policies and regulations which address the expectations and obligations of students.
Academic advising is a developmental decision-making process during which students identify and realize their educational potential through communication with an academic advisor. Advising is an ongoing, multifaceted process, a responsibility shared by the student and advisor. Academic advising addresses students' intellectual goals including: career planning, enrollment, and course and major selection. Advising establishes and maintains a relationship between faculty members or professional advisors and students.
The Freshman-Sophomore Advising Center offers comprehensive advising services for first- and second-year student; and pre-law, pre-nursing and pre-allied health advising for all students. Regular contact between students and advisors is strongly recommended. Academic advising is required for students in the College of Liberal Arts and Sciences (CLAS) who have completed less than 60 credit hours.
Upperclassmen in CLAS are encouraged to seek advice from faculty members in their field of study. The CLAS Student Academic Services works closely with all CLAS students, answers questions, and provides information about courses and enrollment. Advising for pre-medical professions is also available. Advising requirements in professional schools vary so students are encouraged to contact individual schools for more information.
An undergraduate student may request the Office of the University Registrar, with approval of the Dean, to invoke academic forgiveness in cases where the following conditions are met. (The term “academic forgiveness” shall mean the suspension of University Senate Rules and Regulations, Article 2.4.2.1, in order to discount the coursework of past academic semester(s).) Academic forgiveness shall be available once to those undergraduate students who meet these requirements.
When invoking academic forgiveness, a student may designate not more than three (3) academic terms to be discounted in his/her academic record. Only terms completed prior to returning to the University of Kansas may be designated.
Academic terms discounted for a student using the academic forgiveness policy shall not be computed into the student’s current G.P.A., nor shall any hour completed or degree requirements satisfied in these discounted terms be counted toward a degree granted from the University of Kansas.
When invoking academic forgiveness, a student must obtain the approval of the Dean in his/her academic unit. The student then submits a request for academic forgiveness to the Office of the University Registrar, who will return a confirmation to the Dean’s Office.
2.6.1 Academic misconduct by a student shall include, but not be limited
to, disruption of classes; threatening an instructor or fellow student
in an academic setting; giving or receiving of unauthorized aid on examinations
or in the preparation of notebooks, themes, reports or other assignments;
knowingly misrepresenting the source of any academic work; unauthorized
changing of grades; unauthorized use of University approvals or forging
of signatures; falsification of research results; plagiarizing of another's
work; violation of regulations or ethical codes for the treatment of
human and animal subjects; or otherwise acting dishonestly in research.
Academic misconduct by an instructor shall include, but not be limited
to, grading student work by criteria other than academic performance,
willful neglect in the discharge of teaching duties, falsification of
research results, plagiarizing of another's work, violation of regulations
or ethical codes for the treatment of human and animal subjects, or otherwise
acting dishonestly in research.
2.6.2 After consultation with the department chairperson, an instructor may, with due notice to the student, treat as unsatisfactory (1) any student work that is a product of academic misconduct or (2) a student's performance for a course as unsatisfactory when there are severe or repeated instances of academic misconduct as defined in Section 2.6.1. If an instructor deems other sanctions for academic misconduct by a student to be advisable, or if a student wishes to protest a grade based upon work judged by an instructor to be a product of academic misconduct, or if a faculty member is charged with academic misconduct in connection with the assignment of a grade or otherwise, the case shall be reported to the Dean of the College or School in which the course is offered and processed in accord with applicable procedures.
2.6.3 If either party to a charge of academic misconduct or to a grade appeal involving a charge of academic misconduct is dissatisfied with the unit level resolution of the charge, he or she may seek review by the Judicial Board in accordance with applicable procedures.
2.6.4 Every instructor shall make clear, at the beginning of each course, his or her rules for the preparation of classroom assignments, collateral reading, notebooks, or other outside work, in order that his or her students may not, through ignorance, subject themselves to the charge of academic misconduct. An instructor has the authority to set reasonable rules for classroom conduct. When an instructor judges that a student's behavior is disruptive or obstructive to learning, the instructor can request that the student leave the classroom. Refusal to comply with a request to leave a classroom can itself be grounds for a charge of academic misconduct.
2.6.5 The following sanctions may be imposed upon a student or an instructor for academic misconduct:
(1) Admonition: An oral statement that his or her present actions constitute academic misconduct.
(2) Warning: An oral or written statement that continuation or repetition, within a stated period, of actions that constitute academic misconduct may be the cause for a more severe disciplinary sanction.
(3) Censure: A written reprimand for actions that constitute academic misconduct. Censure may include a written warning.
Other sanctions that may be imposed upon a student for academic
misconduct
are:
(4) Reduction of Grade for specific work: Treating as unsatisfactory any work that is a product of academic misconduct. Reduction of grade may include the assignment of an F for that specific work.
(5) Reduction of grade for the Course: Reduction of grade may include the assignment of an F in the course.
(6) Exclusion from Activities: Exclusion from participation in specified privileged or extracurricular activities for a period not exceeding one school year.
(7) Transcript Citation for Academic Misconduct: The student's transcript will state that the student has been cited for academic misconduct. This sanction will include a determination of the final grade in the course. This grade may be an "F." The statement will be permanent unless the student applies to the University Provost for removal of the statement and the application is granted.
(8) Suspension from a specific course: An instructor may suspend a student from the instructor's section of a course for academic misconduct. In cases involving physical violence or disruptive behavior, the suspension should occur immediately. In cases where a physical threat is made, the suspension should be reported to the KU Police Department. During suspension, a student is not permitted to withdraw, pending decision by the hearing committee. A suspended student may complete work for the course only if reinstated. Conditions for reinstatement to the course shall be stated by the instructor at the time of suspension. These initial conditions are subject to review by the hearing committee. When suspending a student, the instructor shall, before the next meeting of the course, inform the chairperson of the department in which this course is offered. The department chairperson shall notify the student in person or by certified mail (postmarked on or before the day of the next class meeting) of the opportunity to be heard on the suspension. The department chairperson shall also inform the Vice Provost for Student Success and other appropriate offices according to guidelines of the academic unit involved. If the student requests a hearing, the appropriate procedures (See Section 2.6.2) of the School or College, or at the department level where feasible, shall be initiated within five working days. The suspension will remain in effect pending review. Because this sanction places an immediate burden upon the suspended student, the department is obligated to act promptly. Options in such review include: reassignment of the student to another section of the course; reinstatement of the student into the course; upholding the suspension. In case of suspension through the end of the semester, a grade will be assigned by the instructor, subject to review by the hearing committee.
(9) Suspension: Immediate exclusion from all courses and other specified privileges or activities for a definite period not to exceed two years, subject to review by the hearing committee. The student's transcript will state that the student is suspended for academic misconduct. The statement will be permanent unless the student applies to the University Provost for removal of the statement and the application is granted.
(10) Expulsion: Termination of student status for an indefinite period. The conditions of readmission, if any, shall be stated in the order of expulsion. The student's transcript will state that the student is expelled for academic misconduct. The statement will be permanent unless the student applies to the University Provost for removal of the statement and the application is granted.
Other sanctions that may be imposed upon an instructor for academicRecommendation of Suspension: Recommendation to the Chancellor that an instructor be excluded from teaching and other specified privileges or activities for a definite period not to exceed two years.
Recommendation of Dismissal: Recommendation to the Chancellor that an instructor be dismissed from the University staff for an indefinite period.
More than one sanction may be imposed upon a student or an instructor
for the same offense or offenses.
2.6.6 All sanctions of Reduction of Grade for Specific Work, Reduction of Grade for the Course, Exclusion from Activities, Transcript Citation for Academic Misconduct, Suspension from a Specific Course, Suspension, and Expulsion that are applied by the College and the Schools or their designated departments and instructors will be communicated to the Office of the Provost.
2.6.7 Students who receive a D or F in a course due to academic misconduct by a unit, school or Judicial Board hearing body may repeat the course but are not eligible for the grade replacement provisions of USRR 2.2.9.1 and 2.2.10.
Note: Students on sponsored research should review Article IX. (“Guidelines for Dealing with Allegations of Scientific/Scholarly Misconduct”) in the University Senate Rules & Regulations (available in Watson and Anschutz libraries and the University Governance office, 33 Strong Hall). An electronic copy is available at the following www.ku.edu/~unigov.
All programs, services and facilities of the University are intended to be equally accessible to everyone, so let us know about barriers or other challenges you encounter. In accordance with Section 504, Rehabilitation Act, 1973, revised, the University must provide access to students, staff and faculty with disabilities. Disability Resources coordinates academic and other accommodations to provide an equal opportunity to students who identify themselves to us. You may contact us at 22 Strong Hall, (785) 864-2620. For more information, see www.disability.ku.edu. Also see “Disabilities” in this section and in the “Services and Resources” Section.
(Policy on Obstructions to Physical Access)
It is the policy of the University to provide maximum physical access to its programs and, thus, to remove unauthorized obstructions to the intended routine use of University facilities, including sidewalks, ramps, stairways, handrails, doorways and halls.
Removed obstructions may be impounded. Locks and chains may be cut. Any removed bicycles, mopeds or scooters will be stored, at University request, by a vehicle towing service. The owner will be responsible for reclaiming the vehicle and paying any fees assessed by the towing service.
The University of Kansas prohibits discrimination on the basis of race, color, religion, sex, national origin, age, ancestry, and disability and veteran status in accordance with state and federal law. The university also prohibits discrimination on the basis of sexual orientation, marital status, and parental status as a matter of policy. Discrimination is prohibited in employment and all education programs and activities of the university and its affiliates. Sexual harassment, racial and ethnic harassment are forms of discrimination which are also expressly prohibited by university policy.
The university is committed to taking affirmative action in employment and education programs for underutilized group members and protected class citizens. The university is also committed to providing equal opportunity in all aspects of education and employment. Full texts of the university policies related to nondiscrimination, equal opportunity and affirmative action, sexual harassment, and racial and ethnic harassment are available at www.hreo/ku.edu.
The Department of Human Resources and Equal Opportunity provides informational programs regarding equal opportunity, diversity and affirmative action and administers the grievance procedures for formal discrimination complaints.
Inquiries regarding the university affirmative action program, equal opportunity policy, nondiscrimination policy, and reports or allegations of discrimination or harassment on the Lawrence campus should be made to the Assistant Director, Department of Human Resources and Equal Opportunity, Carruth-O’Leary Hall, 1246 West Campus Rd., Room 101, Lawrence, KS, 66045-7505, (785) 864-3686, www.hreo.ku.edu.
The University of Kansas prohibits the unlawful possession, use, manufacture, or distribution of alcohol or drugs by students or by employees on its property or as part of its activities.
The University is committed to a program to prevent the illegal use of drugs and alcohol by students and employees. Any student or employee found to be using, possessing, manufacturing, or distributing controlled substances or alcohol in violation of the law on University property or at University events shall be subject to disciplinary action in accordance with policies of the State of Kansas, the Board of Regents, and the University of Kansas.
For employees, the University will take appropriate personnel action for such infractions, up to and including termination. Students who violate this policy will be subject to sanctions which include completion of an approved drug or alcohol rehabilitation program, disciplinary warning, probation, suspension and expulsion from the University.
As a condition of employment, all employees of the University of Kansas shall abide by the terms of this policy statement and will notify the University of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. The University will, in turn, notify as appropriate, the applicable federal agency of the conviction within ten days of receipt of notification of conviction. The university will initiate personnel action, up to and including termination, within thirty days of receiving notice of such conviction. Employees may also be required to satisfactorily participate, at their own expense, in a drug abuse assistance or rehabilitation program before being allowed to return to work. For purposes of this policy, "conviction" means a finding of guilty (including a plea of nolo contendere) or imposition of sentence, or both, by a judicial body charged with the responsibility to determine violations of the federal or state criminal drug statutes.
Alcoholism is the number one drug problem in the United States and takes a toll on personal lives by affecting employment, finances, health, social relationships, and families. College campuses are not exempt. Accidents and injuries are more likely to occur on University property or at University activities when alcohol or other drugs are used.
The abuse of alcohol and other drugs may lead to serious consequences. These may include the loss of resistance to disease, the development of drug tolerance and psychological dependence after sustained use, and criminal prosecution stemming from injuries inflicted on others due to driving under the influence. Every year thousands of people die in alcohol related motor vehicle accidents. Impaired drivers are responsible for almost half of all traffic fatalities.
| Alcohol |
| University of Kansas Policy |
| City of Lawrence Ordinance |
| Kansas
Law |
| Drugs |
| Kansas Law |
| Federal Law |
| Driving
Under the Influence |
| Use and Misuse of Forms of Identification |
The consumption of alcoholic liquor on the campus of the University of Kansas is prohibited by State statute except under special circumstances provided by law. Any alcoholic liquor service must conform to the policies of the Kansas Board of Regents and the University of Kansas and must be approved by the Chancellor.
"Regulations Governing the Use of Alcoholic Liqour at University Events" is available from the Office of the Provost, 250 Strong Hall.
The Law: Possession and Consumption
In addition to the University of Kansas policies on cereal malt beverages and alcoholic liquor, state laws and city of Lawrence ordinances provide criminal penalities for specific violations occuring on campus. The most common are as follows:
City of Lawrence
Ordinance
It is illegal for anyone of any age to possess an open
container of, and/or consume cereal malt beverage or alcoholic liquor
in Lawrence, except in those areas specifically licensed for sale or
specifically exempted by state law.
MAXIMUM PENALTY:
30 days in jail; $500 fine;
perform 40 hours of public service;
completion of an alcohol/chemical substance education program;
up to 1 year suspension of driving privileges.
Kansas Law
It is illegal for anyone of any age to consume alcoholic liquor
on state or University of Kansas property, except where specific exemptions
are provided by law.
MAXIMUM PENALTY:
6 months in jail; $200 fine
It is illegal for anyone under 21 years of age to possess, purchase, attempt to purchase or consume cereal malt beverage or alcoholic liquor except where specific exemptions are provided by law.
MAXIMUM PENALTY:
1 month in jail;
$500 fine;
perform 40 hours of public service and
attend an alcohol education program and
up to 1 year suspension of driving privileges
It is illegal for anyone to furnish cereal malt beverage or alcoholic liquor to another person under 21 years of age.
MAXIMUM PENALTY:
6 months in jail; $1,000 fine
Kansas Law
In Kansas it is illegal to operate a vehicle under the influence of alcohol,
drugs or both alcohol and drugs with a breath or blood alcohol content
of .08 or more. For anyone under 21, it is illegal to do so with a breath
or blood alcohol content of .02 or greater.
If convicted, you are subject to the following penalties:
First conviction - misdemeanor
MAXIMUM PENALTY:
6 months in jail (48 hours mandatory) or
100 hours of public service; $1,000 fine;
required completion of an alcohol education program;
suspended driver's license for 30 days (then restricted for 330 days),
if alcohol concentration is .15 or greater,
license suspended for one year, for person under 21,
with alcohol concentration of .08 or greater,
license suspended for one year);
impoundment of vehicle for up to one year, with costs.
Second conviction - misdemeanor
MAXIMUM PENALTY:
1 year in jail (5 days mandatory); $1,500 fine;
completion of an alcohol treatment program;
suspended driver's license for 1 year,
then use of ignition interlock devise for 1 year
(2 years, if alcohol concentration is .15 or greater);
impoundment of vehicle for up to one year, with costs.
Third conviction - felony
MAXIMUM PENALTY:
1 year in prison (90 days mandatory); $2,500 fine;
required completion of an alcohol treatment program;
suspended driver's license for 1 year,
then use of ignition interlock
devise for 1 year
(3 years, if alcohol concentration is .15 or greater);
impoundment of vehicle for up to one year, with costs.
Fourth and Subsequent convictions - felony
MAXIMUM PENALTY:
1 year in prison (90 days mandatory); $2,500 fine;
participation in alcohol abuse program;
required mental health counseling;
1 year post-release supervision;
suspended driver's license for 1 year,
then use of ignition interlock devise for 1 year
(4 years, if alcohol concentration is .15 or greater);
revocation for one year of the license plate or temporary registration
certificate
of the motor vehicle driven during the violation;
impoundment of vehicle for up to one year, with costs.
(on 5th conviction driver's license is permanently revoked)
Refusal to Submit to Alcohol or Drug Testing
PENALTY:
1st Time - suspended driver's license for 1 year;
2nd Time - suspended driver's license for 2 years,*
3rd Time - suspended driver's license for 3 years,*
4th Time - suspended driver's license for 10 years,*
5th Time - license is permanently revoked.
*In addition, at the end of suspension, driving is restricted by interlock devise for one year.
The illegal possession or illegal use of drugs may subject individuals to criminal prosecution. The University will refer violations or proscribed conduct to appropriate authorities for prosecution.
Kansas law also mandates for certain offenders a non-prison sanction of placement in drug abuse treatment programs. Certain other offenders, including habitual drug users and those convicted of unrelated felonies, remain subject to punishment of imprisonment. The unlawful manufacture of a controlled substance is a drug severity level 1 felony.
MAXIMUM PENALTY:
17 years imprisonment; $500,000 fine
Illegal possession or use of opiates, amphetamines, and narcotics is a drug severity level 4 felony.
MAXIMUM PENALTY:
3 1/2 years imprisonment; $100,000 fine.
Unlawful possession or use of depressants*, stimulants, hallucinogenic drugs (including marijuana), anabolic steroids, and paraphernalia is a Class A nonperson misdemeanor and may escalate to a level 4 felony.
MAXIMUM PENALTY:
1 year imprisonment; $2,500 fine;
with a prior conviction for this offense: 31/2 years imprisonment; $100,000
fine.
The sale or distribution of these drugs is a drug severity level 3 felony and may escalate to a level 1 felony.
MAXIMUM PENALTY:
4 yrs & 3 months imprisonment; $300,000 fine.
*Depressants include barbiturates and barbital; hallucinogens include LSD and psilocybin.
The Federal Controlled Substances Act provides penalities for the following:
Intentional unlawful distribution or possession with intent to distribute controlled substances.
MAXIMUM PENALTY:
Life imprisonment; $4,000,000 fine (first conviction);
with prior conviction for this offense,
fine amount is $8,000,000.
For unlawful possession of a controlled substance.
MAXIMUM PENALTY:
20 years imprisonment; no maximum fine exists.
Unlawful distribution of a controlled substance, manufacturing, or employing or persuading a person under 18 to unlawfully distribute a controlled substance on or within 1,000 feet of a school.
MAXIMUM PENALTY:
Up to three times the term of imprisonment and fine otherwise authorized
by law
FINANCIAL AID: A student may be ineligible to receive financial aid if the student has been convicted of an offense involving the possession or sale of illegal drugs. If you have questions call 1-800-433-3243.
USE AND MISUSE OF FORMS OF IDENTIFICATION
Possession, use, attempting to obtain, sale, manufacture of altered or false driver's licenses or identification cards are prohibited by criminal laws. Criminal conviction may jeopardize employment status in professions requiring licensing, certification or security clearances.
In Kansas, it is also illegal to lend a driver's license or identification card to another person under 21 years of age in order to obtain cereal malt beverage and/or alcoholic liquor.
Kansas Law
Possession or display of any fictitious or fraudulently altered driver's license or identification card is a Class B nonperson misdemeanor.
MAXIMUM PENALTY:
6 months in jail; $1,000 fine
Lending their driver's license or identification card to a person under 21 years of age for use in obtaining cereal malt beverage and/or alcoholic liquor, is a Class B nonperson misdemeanor.
First conviction:
MAXIMUM PENALTY:
at least 100 hours public service; $500 fine, 6 months in jail;
(severity level and penalties increase with subsequent convictions).
Other crimes relating to false identifications can be more severe. Dealing in false identification documents is a severity level 8 nonperson felony. Penalities will vary based upon factors considered in sentencing guidelines.
MAXIMUM PENALTY:
23 months in prison; $100,000 fine
If you think you have a drug or alcohol problem, now is the time to take a closer look at your behavior. Do not be afraid to ask for help. The following agencies provide, among other services, personal counseling, treatment, emergency assistance, and/or drug and alcohol education information.
*A campus law office funded by KU Student Senate for use by KU students, providing legal services and educational programs on legal matters.
Eligible faculty and staff members may also contact the State of
Kansas Lifeline, a 24-hour toll-free assistance line (1-800-284-7575)
for a referral to a professional counselor. Further information about
LifeLine is available at
http://www.khpa.ks.gov/healthquest/lifeline.htm
No pets are allowed in campus buildings. The following animals are permitted: 1) laboratory animals, 2) museum exhibit animals, and 3) owner-accompanied service animals, either certified by the agency that trained the animal or individually trained to perform specific services for an individual with a disability. A service animal is permitted in campus buildings as a reasonable accommodation to assist the individual with the disability.
Grievance Procedures for Users of Services, which allow resolution of conflicts concerning services provided by any university office or department, are available in every office on campus. The Judicial Board, accessed through the University Senate Executive Committee, (785) 864-5169, may hear appeals and handle complaints not resolved through other grievance procedures.
Appeals and grievance procedures are as follows:
Academic Concerns (Undergraduate)(Appeals and Grievances)
Consult with:
(Academic Concerns about
Instructors)
Consult with:
(Misconduct)
Contact CLAS Student Academic Service/school in which course is offered
for appeal process.
Academic Concerns (Graduate)
(Appeals & Grievances or Academic
Concerns about Instructors)
Consult with:
(Academic Probation or Dismissal)
Consult with:
Administrative Decision (General)
(Admissions decisions)
1. Lisa Pinamonti Kress, Director, Office of Admissions
& Scholarships,
KU Visitor Center, 1502 Iowa St., (785) 864-3911.
2. Admissions Appeals Committee (Call (785) 864-3911 for details about the appeal process. Send letter of appeal to, Office of Admissions and Scholarships, KU Visitor Center, 1502 Iowa St.) .
Fees
1. Student Records Center, 151 Strong Hall, (785) 864-4423.
2. In writing to Erin Flessing, Office of the University Registrar, 151 Strong Hall, (785) 864-4483.
3. Appeals Committee.
Financial Aid
Satisfactory Academic Progress Appeals
Other Financial Aid Issues
1. Stephanie Covington, Associate Director, Office of Student Financial
Aid, 50 Strong Hall, (785) 864-4700.
Scholarships
Gail Sherron, Associate Director, Office of Admissions & Scholarships, KU Visitor Center, 1502 Iowa St., (785) 864-3911.
Grade Changes
A student may initiate a grade appeal of a final course
grade if he or she believes there has been an improper application of
the grading procedures announced for the course by the instructor.
Consult with:
1. Your instructor.
2. Department chair.
3. Dean of School in which the course is offered.
For CLAS courses - CLAS Student Academic Services.
4. Judicial Board (appeals only).
Library Fines
Appeals to library charges, including overdue fines, must be made within 30 days of the first library billing date for the charge. For further information about library billings or appeals, contact the Library Circulation Business Office (785) (864-4715) libraccser@ku.edu.
Parking
(Tickets)
1. Complete appeal form (available at Parking Dept., control booths, at www.ku.edu/~parking/ or by mail) and return with ticket within 10 business days from date of ticket.
2. Appeal will be reviewed in a court of equity.
(Parking Permits)
1. Obtain appeal form from Parking Department.
2. 1st appeal heard by Appeal Committee.
3. Final appeal to the full Parking Commission.
Residency
1. Assistant University Registrar - Tuition and Fees, Office of the University Registrar, 151 Strong Hall, (785) 864-4472.
2. Residency Appeals Committee (appeal form available at 151 Strong Hall),(785) 864-4472.
Student Housing
(Living group rules and student conduct issues)
1. Living group staff.
2. Associate Director, (785) 864-4560.
3. Director, (785) 864-7224.
4. Vice Provost for Student Success, (785) 864-4060.
5. Judical Board Appeals Panel
If a student is charged with a violation of the Student Code or a violation of the law, other procedures apply.
It is the goal of the University of Kansas to provide a safe and secure workplace, free from threats and violence, for all those involved in the business of the University. Personal harassment, abusive behavior, and violence are not tolerated in our workplace. In addition, the University prohibits students, employees and visitors from possessing, carrying or using weapons on property owned by or under the control of the University. Violations of this policy may result in disciplinary action, up to and including dismissal of employees or expulsion of students. The University fully supports the State of Kansas Workplace Violence Policy and has developed procedures for responding to situations of potential or actual violence. The primary contacts are the KU Public Safety Office 911 or (785) 864-5900 and the Department of Human Resources and Equal Opportunity (785) 864-4946.
In 1991, the U.S. Congress passed the Student Right-to-Know
and Campus Security Act, which requires colleges to report the three
previous years of statistics on murder, sex offenses, robbery, aggravated
assault, burglary, and motor vehicle theft, and statistics on arrests
for drug and alcohol violations and weapons violations. In October 1998,
President Clinton signed an amendment renaming the act the Jeanne Clery
Disclosure of Campus Security Policy and Campus Crime Statistics Act
and requiring that all crimes motivated by hate or bias be included in
the statistics. The University of Kansas recognized the importance for
an institution of higher learning to develop and maintain a safe and
secure environment in which the academic and social pursuits of its members
can be fully realized. For the full Clery Act Annual Security Report,
see www.ku.edu/safety.
Computing and networking resources at KU are provided by Information Technology, a division of Information Services.
The KU Online ID - Your KU Online ID is your login
for accessing a variety of online services at the University of Kansas,
consisting of a name and password you choose. The name you choose
as your KU Online ID will be seen by others; it will appear in Blackboard,
for instance, and will be used as your email address if you sign up
for email service at KU. Keep the password for your KU Online ID secret!
You'll use it to access your grades, enroll for classes, and look
at your financial information, so keep it private, just as you would
a PIN for a bank account.
To register for a KU Online ID, log in to www.ku.edu/computing/services
and follow the instructions provided.
Connecting to the Internet - The University of Kansas provides a network connection, available to students living on campus. The Network Connection is a fast, direct connection to the KU network and the Internet. For more information, see www.resnet.ku.edu.
Email at KU - All enrolled KU students are eligible
for free email service. To sign up for this service, log in to www.ku.edu/computing/services.
Email service is provided, as well as personal calendars, notes,
and task management tools.
Once you've signed up for email service, you can check email on
the web using Outlook Web Access (https://owa.ku.edu),
which provides access to email, calendar, and other services provided
on Exchange; or through the Kyou Portal at students.ku.edu. For
more information about Exchange service at KU, visit www.technology.ku.edu/email.
As a KU student, you are required to provide KU with an active
email address. This can be either a ku.edu email address or an external
email address that KU will use to communicate with you. Register
an external email address at www.ku.edu/computing/services.
There is a KU Technology Services Catalog available for quick searching and handy reference at www.ku.edu/technology/catalog.
Web Site/File Storage Space - All enrolled KU students are also eligible for up to 50 MB free server space, which can be used for web sites and/or file storage. To learn more about web storage and hosting, go to www.aims.ku.edu/services.shtml.
In search of an equitable solution: Communities establish rules in order to protect the rights of all. Your rights are explained in the Code of Student Rights and Responsibilities and other policies of the university. If you feel your rights have been infringed, there are established processes for resolution. Likewise, if your circumstances warrant a valid exception to a rule, you have a right to justify your claim.
Knowing where to go, knowing who is responsible for what, and knowing how best to present your case are important factors in resolving conflicts and disputes. The Appeal/Grievance Procedures section in this book can help guide you in this process.
The University Ombuds Office, is available at any point to assist in making use of university channels for managing conflicts and obtaining fair and just treatment. The University Ombuds Office may also be contacted by calling (785) 864-7261. The resources of Campus Dispute Assistance Services are also available through the University Ombuds Office.
The Academic Achievement & Access Center (22 Strong Hall, (785) 864-4064) is also available to give you advice and direction.
Academic and professional trust and ethics are put at risk when members of the university community engage in, or attempt to initiate, romantic or sexual relationships that involve persons of unequal power. Such relationships represent a special form of conflict of interest.
The consenting relationships policy addresses situations in which two persons have an apparently voluntary romantic or sexual relationship, but where a power differential exists because of their roles within the university. The policy states that faculty members, administrators, or supervisors should not initiate or accept such a relationship with a student or a staff member over whom they have an evaluative role. The complete policy is available at www.provost.ku.edu/policy/.
Who may copyright a work?
Copyright is secured automatically when a work is created and immediately becomes the property of the author who created the work.
In the case of work "made for hire," the employer and not the employee is considered to be the author.
(The following is an excerpt from Copyright, published by the Margaret Hashinger Residence Center for the Creative Arts in cooperation with Legal Services for Students, University of Kansas.)
One way to help establish that the work is original and may be copyrighted is to keep a detailed, dated diary as the work is created. The diary may include notes or sketches concerning the development and progress of the work.
To inform others of who owns the copyright, proper notice should be given. The notice should be affixed in a manner and location that give sufficient information of the copyright claim.
The notice has three parts:
(Unless otherwise noted, the following are excerpts from Questions and Answers on Copyright for the Campus Community, published 1989 by The National Association of College Stores, Inc. and The Association of American Publishers)
Reproduction of copyrighted material, without prior permission of the copyright owner, particularly in an educational setting, is an issue of concern for the academic community. Unfortunately, the impropriety of much unauthorized copying is all too often overlooked by users in an educational setting.
Although copying all or part of work without obtaining permission may appear to be an easy and convenient solution to an immediate problem, such unauthorized copying can frequently violate the rights of the author or publisher of the copyrighted work, and be directly contrary to the academic mission to teach respect for ideas and for the intellectual property which expresses those ideas.
Without understanding the copyright law, including elements such as the doctrine of "Fair Use" and its application and limitations in the educational setting, faculty members, copy centers, college stores,universities and colleges themselves, and others, will be at risk for engaging in illegal photocopying.
The following guidelines state the minimum and not the maximum standards of educational fair use.
Agreement on Guidelines for Classroom Copying
in Not-For-Profit
Educational Institutions with Respect to Books and Periodicals
Multiple copies (not to exceed in any event more than one copy per pupil in a course) may be made by or for the teacher giving the course for classroom use or discussion, provided that:
Original work of authorship
fixed in tangible form may be copyrighted, including:
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| Contact:
Legal Services for Students 312 Burge Union Lawrence, Kansas 66045 (785) 864-5665 |
or:
Copyright Office Library of Congress Washington, D.C. 20559-6000 202/707-3000 |
2.9 Under exceptional circumstances, a student or, if a physical or mental incapacity prevents the student from filing his or her own appeal, another individual may petition for an exception to a University-wide academic policy. The petitioner must first contact the chair of the department or program involved. If the department Chair believes there may be exceptional circumstances, the petition shall be forwarded with a recommendation to the Dean of the College or School. If the Dean (or his/her designee) believes there may be exceptional circumstances, the petition shall be forwarded with a recommendation to the chair of the Faculty Senate Executive committee (FacEx). For purposes of this provision, lack of knowledge of the appropriate policy is not an exceptional circumstance. The decision of FacEx in regard to the petition request is final.
2.2.10 The Deans' offices of the College and the various schools shall submit to the Office of the University Registrar lists of grade replacement registrations that meet all of the following criteria. In order to determine whether criterion #8 has been met, the Dean's office shall confer with the chair of the department in which the course was offered. The Office of the University Registrar shall exclude from the grade point average calculation the first grade earned in up to five (5) courses in cases where the undergraduate student has repeated a course and meets all of the following criteria:
1) The student is currently seeking a baccalaureate degree.
2) The original course(s) was taken in the first 60 credit hours attempted (hours graded A-F) or, if the student is a transfer student with 60 or more attempted credit hours, the original course(s) was taken during the student's first semester at the University of Kansas.
3) The original course(s) was taken at the University of Kansas and resulted in a D or F.
4) The student retakes the course at the University of Kansas.
5) The student has previously taken the course only once.
6) The student is not retaking the class with a Credit/No Credit option.
7) The repeated course is not a prerequisite for a course already passed.
8) The original grade was not the result of recorded cheating or disciplinary action.
9) The grade in the repeated course must be A-F.
Students with visual impairments, learning disabilities, acquired brain injuries, attention deficit disorders, hearing impairments, dexterity impairments, medical limitations or mobility impairments may need accommodations in order to access a college education.
Not every student with a disability wants or needs special accommodations. For those who do, Disability Resources (D.R.) works to ensure classroom and course content accessibility. The staff's goal is a positive and fulfilling college experience for students with permanent and temporary disabilities. The D.R. office is located in 22 Strong Hall, 1450 Jayhawk Blvd., (785) 864-2620 (Voice/TTY). www.disability.ku.edu.
Students are responsible for requesting services. Documentation of a disability is request, but only after the admission process is complete.
The University of Kansas (Lawrence and Edwards Campuses) provides electronic mail [1] for use by students, faculty, staff, and others affiliated with KU. The University encourages the appropriate use of email to further its mission goals. KU provides email for use when engaging in activities relating to instruction, research, clinical and public service, and management and administrative support. KU also permits incidental personal use provided that such use does not interfere with KU operations, does not generate incremental identifiable costs to KU, or does not negatively impact the user's job performance. [2]
KU email may not be used for commercial purposes, for personal financial gain, to distribute chain mail, or to support outside organizations not otherwise authorized to use University facilities. Individuals who wish to use KU email in support of external organizations (charities, for example) must secure written or email approval of the Provost or the Provost's designee. The Provost ordinarily will approve such use only when it furthers KU's mission and goals.
Registered student and campus organizations such as the College Republicans or the KU Young Democrats may use their membership list-serves to notify members of meetings, speeches, or rallies. Faculty members may use electronic systems for course-related discussions of political topics. Individuals may use email to exchange ideas and opinions, including those dealing with political issues. The latter is generally considered an incidental use of the email system. However, KU email may not be used to support partisan political candidates, party fundraising, or causes. [3]
The University supports a climate of trust and respect and does not ordinarily read, monitor, or screen electronic mail. However, complete confidentiality or privacy of email cannot be guaranteed. Confidentiality cannot be guaranteed because of the nature of the medium, the need for authorized staff to maintain email systems, and the University's accountability as a public institution. The Provost or his designee may authorize access to employee or student email in a number of circumstances including, but not limited to, situations involving the health or safety of people or property; possible violations of University and Board of Regents codes of conduct, regulations, or policies; possible violations of state or federal laws; subpoenas and court orders; other legal responsibilities or obligations of the University; or the need to locate information required for University business.
The University routinely uses email for both formal and informal communication with faculty, staff and students. Faculty, staff, and students are required to register an email account or utilize a University-provided account during their enrollment or employment at the University. These addresses are used for University business and official University communications. All faculty and students, and all staff who have access to email, are expected to check their email regularly for University communications. Official University communications include, but are not limited to, enrollment information, grade reports, financial statements and other financial information, library overdue notices, and policy announcements.
Because use of broadcast email places stress on the email system, it is Lawrence campus policy to use the broadcast function very sparingly. In addition to the business communications cited above, it is used for messages from the Chancellor's Office, the Provost's Office, or other offices about mission-related matters or issues of broad interest to the University community, and for emergency messages dealing with power outages, street closings, or other public safety matters. Any request to use broadcast email to contact students, faculty, or staff must be approved in advance and in writing or by email by the Office of the Chancellor or the Office of the Provost. The broadcast function generally is not used to announce events such as concerts, theatre performances, conferences, symposia, or colloquia sponsored by KU units or organizations. Public events sponsored by KU units or registered student and campus organizations may be posted on the electronic KU calendar by emailing kucalendar@ku.edu. The Office of University Relations broadcasts a complete "This Week at KU" calendar each week.
KU email accounts remain the property of the State of Kansas. The University routinely disables them 90 days after graduation or other severance from the University.
Email use that violates the rights of others, law, or University policy or regulation, is a serious abuse. Such actions may subject an individual to termination of account privileges and/or appropriate disciplinary and/or legal action. Appeals of account suspensions should be made to the Vice Provost for Information Services or through other appropriate University channels.
See also related policies: Acceptable Use of Electronic Information Resources www.policy.ku.edu/it/acceptableuse.shtml and Responsible Use Agreement for ResNet Service www.resnet.ku.edu/datauseragreement.jsp.
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[1] "Email" refers to the direct or remote use of, or access to, KU's central or peripheral computer hardware, software, networks, or other related systems or support services, to generate, transmit, store, or otherwise manipulate electronic mail, electronic mail attachments, or other such messages by computer. Use of electronic bulletin boards, electronic mail lists ("listserves"), account passwords, logon IDs, headers, and "signatures" are included in this definition.
[2] This statement is consistent with the policy dealing with "Commitment of Time, Conflict of Interest, Consulting and Other Employment" contained in the Kansas Board of Regents Policy and Procedures Manual (13F).
[3] This statement is consistent with Kansas law and Board of Regents policy on political activity cited below:
In the event of personal emergency, dial 911. On conventional phone systems, you will reach the agency providing police, fire and ambulance response for that specific area. On cell phones, you will reach the agency in which the receiving tower provides coverage; the operator will take the information, especially your location, and inform the appropriate agency for response. There are 71 emergency telephones on campus that provide the same response as calling 911. (To see the campus locations click here.)
In the event of a campus emergency, the University Emergency Plan will go into effect. For more information about this plan and information on individual or family emergency planning, see www.ku.edu/~kucops/. For information about severe weather emergencies, see "Weather" on this page.
The University has a policy that prohibits carrying firearms on campus. Students are subject to disciplinary action under Art. 22. (Non-Academic Misconduct) of the Code of Student Rights and Responsibilities for possessing or carrying any firearm, weapon or explosive on University premises. The complete text of the Code is available online at www.vpss.ku.edu/rights. Students living in University-owned housing units are subject to eviction under the conditions set down by contract for possession of a firearm.
The University of Kansas Prohibits Racial and Ethnic Discrimination
The University of Kansas, Lawrence, is committed to programs and activities that are free of racial or ethnic discrimination. To carry out the mission of this institution, the university community must provide and maintain a working and learning environment that fosters respect among all members of the community. The university's goal is to provide an environment where individuals are free to develop intellectually, personally, professionally, and socially without intimidation or fear. Intimidation and harassment affect not only those who suffer the harassment, but also the entire community.
Racial and ethnic discrimination is a violation of federal and state law, including Title VII of the Civil Rights Act of 1964 and the Kansas Acts Against Discrimination.
University of Kansas Policy Prohibiting Racial and Ethnic HarassmentRacial and ethnic harassment is a form of illegal discrimination and is contrary to the nature and mission of our institution. It may take many forms, from outright criminal acts (e.g., assault and battery, vandalism, or destruction of property) to anonymous, malicious intimidation.
Whatever its form, however, racial and ethnic harassment is motivated by fear, ignorance, or hatred of ethnic and cultural differences that are perceived as threatening to the offending party. Most frequently, this harassment is directed towards those persons with ethnic visibility including, but not limited to, Blacks, Hispanics, Jews, Native Americans, and Asians or Pacific Islanders. Racial or ethnic harassment will not be tolerated in the university community. The University of Kansas, Lawrence, is committed to preventing or stopping racial harassment whenever it may occur at the university or in its programs. Campus administrators, faculty and supervisors who become aware of such harassment should contact the Equal Opportunity Office to prevent continuation of the harassment.
This policy is not intended to infringe upon the freedom of expression or academic freedom. The University of Kansas, Lawrence, recognizes that such freedoms are fundamental to the educational process. This policy will be administered with respect for the necessity for the free exchange of ideas in the academic community.
What is Racial and Ethnic Harassment?The University of Kansas, Lawrence, has defined racial and ethnic harassment as:
Any University of Kansas student, or employee may initiate
a complaint about racial or ethnic harassment that occurs on university
premises or at university sponsored activities. Visitors and other persons
attending university programs, using university facilities or participating
in a university-sponsored activity may initiate a harassment complaint.
Persons who experience such harassment should carefully document all
incidents, noting dates, specific conduct or behavior and any witnesses.
If the behavior constitutes a threat of bodily injury, a complaint of
criminal conduct should be made to police or public safety officers.
Complaints should be reported to the Department of Human
Resources and Equal Opportunity Office (HR/EO),101 Carruth O'Leary Hall,
1246 West Campus Rd., (785) 864-3686. Complainants are encouraged to file
their complaints within one calendar year of the most recent occurrence
of alleged harassment. The Department of Human Resources and Equal Opportunity
will consider complaints received after one calendar year of the alleged
harassment. However, the HR/EO may determine that the complaint cannot
be investigated effectively due to the significant lapse of time. Following
an evaluation of any complaint, the HR/EO staff will determine the appropriate
action required. When necessary, HR/EO staff will contact the appropriate
administrator responsible for the area or department where the alleged
harassment occurred. The Human Resources and Equal Opportunity staff
and the appropriate administrator may determine that further inquiry
and discussion with the individuals involved may resolve the problem.
Other informal resolution measures may be taken including mediation between
the parties, assignment to relevant workshops, letters of apology, restoration
of personal property or other actions. Or, the HR/EO office staff and
the appropriate administrator may determine that an investigation of the
complaint should occur. The investigation will follow the procedures for
investigation set forth in the University's Discrimination Complaint Resolution
Process. Investigations will be prompt and will be kept confidential.
Recommendations for disciplinary action will be made when the investigators
find violations of this policy.
The University takes all complaints seriously. However, filing a false
complaint is also subject to sanction.
Retaliation against persons who file racial or ethnic harassment complaints
is also a violation of this policy and of the law. Complainants who seek
assistance as a result of this policy should not be subjected to retaliation.
Retaliation can result in disciplinary action.
Sanctions
When an individual is found to be in violation of the racial and ethnic
harassment policy, the following sanctions may apply:
For Faculty, Staff, and Student Employees:
Warning
Censure
Reduction or elimination of merit increase Reassignment of duties
Demotion
Suspension without Pay
Dismissal
For Students:
Disciplinary Warning
Disciplinary Probation
Suspension
Expulsion
If the respondent wishes to contest a proposed disciplinary action, he or she may request a hearing before the appropriate hearing body as determined by the respondent's position in the university. Following the hearing, any sanction will be imposed by the appropriate administrator.
State and Federal Reporting of Racial and Ethnic Harassment
Employees may file racial discrimination complaints through
the Equal Employment Opportunity Commission or the Kansas Human Rights
Commission. Students may file racial or ethnic discrimination complaints
through the Office of Civil Rights in the U.S. Department of Education
or the Kansas Human Rights Commission. The Department of Human Resources
and Equal Opportunity can provide additional information about filing
deadlines and procedures.
If you know someone who has been harassed because of race, color, ethnicity,
or national origin, you may be able to help. Encourage the person to
file a complaint with the Department of Human Resources and Equal Opportunity.
Or, report the harassment yourself. Although confronting racial and ethnic
harassment is difficult and takes courage, each individual who comes
forward to stop unwelcome behavior helps to improve the university community.
When racial and ethnic discrimination and harassment occur on campus,
the entire university community is negatively affected.
Steps for Confronting Racial and Ethnic Harassment
Inquiries regarding all aspects of racial and ethnic harassment, sexual harassment, discrimination, equal opportunity, and affirmative action on the Lawrence campus may be made to Linda Fund, Interim Director, Human Resources/Equal Opportunity Office, 101 Carruth-O'Leary Hall, 1246 West Campus Rd., Lawrence, KS 66045-7505, phone (785) 864-3686. See www.hreo.ku.edu for more information.
The University of Kansas Prohibits Sexual Harassment.
Sexual harassment is a violation of professional ethics as well as a violation of federal and state law. Specifically, sexual harassment is a form of illegal discrimination in violation of Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, and the Kansas Acts Against Discrimination.
Sexual harassment takes a variety of forms. The University of Kansas, Lawrence, defines sexual harassment as follows:
Repeated or unwanted sexual attention or sexual advances are forms of sexual harassment. Students, faculty, or staff members should not be penalized in the evaluation of their academic or employment performance for refusing to accept unwanted sexual attention or advances as a condition for receiving awards. Sexual harassment occurs when acceptance of such attention is made a condition of reward, or of penalty, for employment or academic performance.
Sexual harassment may occur when there is a power difference between the persons involved, as when a faculty member or supervisor exploits his or her relationship with students or subordinates. Sexual harassment may also occur between persons of the same university status, e.g., student to student, faculty member to faculty member, staff member to staff member, or between persons of the same sex.
Examples of verbal or physical conduct that are prohibited include but are not limited to
Any University of Kansas, Lawrence, student or employee may initiate a complaint of sexual harassment that occurs on the university premises or at a university-sponsored activity. Visitors and other persons attending university programs, utilizing university facilities or participating in a universitysponsored activity may also make a sexual harassment complaint. Persons who experience such harassment should carefully document all incidents, noting dates, specific behaviors, and their effect. In many cases, individuals will take corrective action when they are made aware of how their behaviors and actions are perceived. If you feel comfortable doing so, speak directly to the offending person. Make it clear that the behavior is objectionable and that it must stop.
If you are not comfortable speaking to the offending person, or if you have spoken to the person and the behavior does not stop, you may speak to his or her supervisor. Explain the problem and ask the supervisor to intervene to resolve the problem.
The university takes all complaints seriously. However, knowingly filing a false complaint is considered a serious violat
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