Codes, Policies, Laws & Guidelines

As with any community, the University has established standards of conduct for its members. As members of the University community, students are expected to adhere to all published rules, regulations and policies. Students also are obligated to the laws of the city, county, state and nation. Students should be fully acquainted with the university catalogues, the Timetable of Classes (Enrollment Guide) and this handbook. Additionally, students living in University-operated housing units should be acquainted with the appropriate published procedures and regulations of the Department of Student Housing. Failure to comply with University policies and regulations may subject a student to disciplinary action as defined in the University Senate Code and/or the Code of Student Rights and Responsibilities.

NOTE: The following sections identifies many, but not all, of the important policies and regulations which address the expectations and obligations of students. For additional information go to the KU Policy Library at www.policy.ku.edu.

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Index

• Academic Advising
• Academic Forgiveness
• Academic Misconduct
• Accessibility
• Alcohol and Drugs
  • KU Alcohol & Drugs Policy
  • KU Amnesty Policy
  • KU Mandatory Alcohol Education Policy
  • KU Parental Notification Policy
• Animals in Buildings Policy
• Appeal/Grievance Procedures
• Bulletin Boards/Posting of Materials Policy
• Campus Workplace Violence Policy
• Clery Act
• Conflict Resolution
• Consenting Relationships Policy
• Copyright
• Disabilities
• Electronic Mail Policy
• Emergency Management Plan
• Emergency Preparedness
• Emergency, Reporting of
• Firearms Policy
• Grade Replacement Policy in Repeat Courses
• Harassment Policy (Racial and Ethnic)
• Harassment Policy, (Sexual)
• Immunization Policy
• Intellectual Property Policy
• Jury Duty Policy
• KU Discrimination Complaint Resolution Process
• Nondiscrimination Policy
• Organizational Membership
• Political Activity and Campus Facilities Policy
• Religious Observances and Examinations
• Research Activities
• Smoking Policy
• Student Records Policy
• Student Rights and Responsibilities, Code of
• Technology and Computing Services
• Weapons Policy
• Weather Policy

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Academic Advising

The primary purpose of academic advising is to assist students to develop meaningful education plans. This includes providing accurate and timely academic and career information so students can make thoughtful decisions to define, evaluate, and pursue the skills and resources needed to achieve their academic and professional goals. Advising helps the students understand the differences among the many disciplines offered at the University of Kansas and functions cooperatively to provide comprehensive advising information and planning tools. In addition, academic advising educates students about their academic responsibilities by assisting them in understanding University policies and procedures. Finally, academic advising should contribute to shaping an environment that supports productive relationships among faculty, advisors, and advisees to facilitate lifelong learning.

The University Advising Center offers comprehensive advising services for new, undeclared and pre-professional students including Pre-Law, Pre-Nursing and Pre-Allied Health. Regular contact between students and advisors is strongly recommended. Academic advising is required for many programs, students should check with individual schools.

Declared students in CLA&S are strongly encouraged to seek advice from faculty members in their department. CLA&S Student Academic Services works with all CLA&S students, answering questions and providing information about academic policies and requirements. Advising for Pre-Medical professions also is available in CLA&S. Advising requirements in Professional Schools varies so students should contact individual Schools for more information.

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Academic Forgiveness

(The following is Article II, Section 8 of the Rules and Regulations of the University Senate USRR. The entire USRR document is in the KU Policy Library at https://documents.ku.edu/policies/governance/USRR.htm.)

An undergraduate student may request the Office of the University Registrar, with approval of the Dean, to invoke academic forgiveness in cases where the following conditions are met. (The term “academic forgiveness” shall mean the suspension of University Senate Rules and Regulations, Article 2.4.2.1, in order to discount the coursework of past academic semester(s).) Academic forgiveness shall be available once to those undergraduate students who meet these requirements.

1. Have had a break of at least four (4) years in their attendance at the University of Kansas. A student will be considered in “attendance” during a semester or term if the student is enrolled in at least one KU in residence course, earning a grade of A-F, S, U, CR, or NC.
   
   
2. Had earned a cumulative University of Kansas G.P.A. of less than 2.0 immediately prior to leaving KU.
   
   
3. At the time of petition, have earned a G.P.A. of at least 2.5 in at least 12 credit hours earned after returning to KU. All grades earned at KU since returning will be used to make the G.P.A. calculation.

When invoking academic forgiveness, a student may designate not more than three (3) academic terms to be discounted in his/her academic record. Only University of Kansas terms completed prior to returning to the University of Kansas may be designated.

Academic terms discounted for a student using the academic forgiveness policy shall not be computed into the student’s current G.P.A., nor shall any hour completed or degree requirements satisfied in these discounted terms be counted toward a degree granted from the University of Kansas.

When invoking academic forgiveness, a student must obtain the approval of the Dean in his/her academic unit. The student then submits a request for academic forgiveness to the University Registrar.

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Academic Misconduct

(The following is Article II, Section 6 of the Rules and Regulations of the University Senate. The entire USRR document is in the KU Policy Library at https://documents.ku.edu/policies/governance/USRR.htm.)

2.6.1    Academic misconduct by a student shall include, but not be limited to, disruption of classes; threatening an instructor or fellow student in an academic setting; giving or receiving of unauthorized aid on examinations or in the preparation of notebooks, themes, reports or other assignments; knowingly misrepresenting the source of any academic work; unauthorized changing of grades; unauthorized use of University approvals or forging of signatures; falsification of research results; plagiarizing of another's work; violation of regulations or ethical codes for the treatment of human and animal subjects; or otherwise acting dishonestly in research.

Academic misconduct by an instructor shall include, but not be limited to, grading student work by criteria other than academic performance, willful neglect in the discharge of teaching duties, falsification of research results, plagiarizing of another's work, violation of regulations or ethical codes for the treatment of human and animal subjects, or otherwise acting dishonestly in research.

2.6.2    After consultation with the department chairperson, an instructor may, with due notice to the student, treat as unsatisfactory (1) any student work that is a product of academic misconduct or (2) a student's performance for a course as unsatisfactory when there are severe or repeated instances of academic misconduct as defined in Section 2.6.1. If an instructor deems other sanctions for academic misconduct by a student to be advisable, or if a student wishes to protest a grade based upon work judged by an instructor to be a product of academic misconduct, or if a faculty member is charged with academic misconduct in connection with the assignment of a grade or otherwise, the case shall be reported to the Dean of the College or School in which the course is offered and processed in accord with applicable procedures.

2.6.3    If either party to a charge of academic misconduct or to a grade appeal involving a charge of academic misconduct is dissatisfied with the unit level resolution of the charge, he or she may seek review by the Judicial Board in accordance with applicable procedures.

2.6.4    Every instructor shall make clear, at the beginning of each course, his or her rules for the preparation of classroom assignments, collateral reading, notebooks, or other outside work, in order that his or her students may not, through ignorance, subject themselves to the charge of academic misconduct. An instructor has the authority to set reasonable rules for classroom conduct. When an instructor judges that a student's behavior is disruptive or obstructive to learning, the instructor can request that the student leave the classroom. Refusal to comply with a request to leave a classroom can itself be grounds for a charge of academic misconduct.

2.6.5    The following sanctions may be imposed upon a student or an instructor for academic misconduct:

(1) Admonition: An oral statement that his or her present actions constitute academic misconduct.

(2) Warning: An oral or written statement that continuation or repetition, within a stated period, of actions that constitute academic misconduct may be the cause for a more severe disciplinary sanction.

(3) Censure: A written reprimand for actions that constitute academic misconduct. Censure may include a written warning.

Other sanctions that may be imposed upon a student for academic misconduct are:

(4) Reduction of Grade for specific work: Treating as unsatisfactory any work that is a product of academic misconduct. Reduction of grade may include the assignment of an F for that specific work.

(5) Reduction of grade for the Course: Reduction of grade may include the assignment of an F in the course.

(6) Exclusion from Activities: Exclusion from participation in specified privileged or extracurricular activities for a period not exceeding one school year.

(7) Transcript Citation for Academic Misconduct: The student's transcript will state that the student has been cited for academic misconduct. This sanction will include a determination of the final grade in the course. This grade may be an "F." The statement will be permanent unless the student applies to the University Provost for removal of the statement and the application is granted.

(8) Suspension from a specific course: An instructor may suspend a student from the instructor's section of a course for academic misconduct. In cases involving physical violence or disruptive behavior, the suspension should occur immediately. In cases where a physical threat is made, the suspension should be reported to the KU Police Department. During suspension, a student is not permitted to withdraw, pending decision by the hearing committee. A suspended student may complete work for the course only if reinstated. Conditions for reinstatement to the course shall be stated by the instructor at the time of suspension. These initial conditions are subject to review by the hearing committee. When suspending a student, the instructor shall, before the next meeting of the course, inform the chairperson of the department in which this course is offered. The department chairperson shall notify the student in person or by certified mail (postmarked on or before the day of the next class meeting) of the opportunity to be heard on the suspension. The department chairperson shall also inform the Vice Provost for Student Success and other appropriate offices according to guidelines of the academic unit involved. If the student requests a hearing, the appropriate procedures (See Section 2.6.2) of the School or College, or at the department level where feasible, shall be initiated within five working days. The suspension will remain in effect pending review. Because this sanction places an immediate burden upon the suspended student, the department is obligated to act promptly. Options in such review include: reassignment of the student to another section of the course; reinstatement of the student into the course; upholding the suspension. In case of suspension through the end of the semester, a grade will be assigned by the instructor, subject to review by the hearing committee.

(9) Suspension: Immediate exclusion from all courses and other specified privileges or activities for a definite period not to exceed two years, subject to review by the hearing committee. The student's transcript will state that the student is suspended for academic misconduct. The statement will be permanent unless the student applies to the University Provost for removal of the statement and the application is granted.

(10) Expulsion: Termination of student status for an indefinite period. The conditions of readmission, if any, shall be stated in the order of expulsion. The student's transcript will state that the student is expelled for academic misconduct. The statement will be permanent unless the student applies to the University Provost for removal of the statement and the application is granted.

Other sanctions that may be imposed upon an instructor for academic misconduct are:

Recommendation of Suspension: Recommendation to the Chancellor that an instructor be excluded from teaching and other specified privileges or activities for a definite period not to exceed two years.

Recommendation of Dismissal: Recommendation to the Chancellor that an instructor be dismissed from the University staff for an indefinite period.

More than one sanction may be imposed upon a student or an instructor for the same offense or offenses.

2.6.6 All sanctions of Reduction of Grade for Specific Work, Reduction of Grade for the Course, Exclusion from Activities, Transcript Citation for Academic Misconduct, Suspension from a Specific Course, Suspension, and Expulsion that are applied by the College and the Schools or their designated departments will be communicated to the Office of the Provost.

2.6.7 Students who receive a D or F in a course due to academic misconduct by a unit, school or Judicial Board hearing body may repeat the course but are not eligible for the grade replacement provisions of USRR 2.2.9.

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Accessibility

All programs, services and facilities of the University are intended to be equally accessible to everyone, so let us know about barriers or other challenges you encounter. In accordance with Section 504, Rehabilitation Act, 1973, revised, the University must provide access to students, staff and faculty with disabilities. Disability Resources coordinates academic and other accommodations to provide an equal opportunity to students who identify themselves to us. You may contact us at 22 Strong Hall, (785) 864-2620. For more information, see www.disability.ku.edu. Also see “Disabilities” in this section and in the “Services and Resources” Section.

(Policy on Obstructions to Physical Access)

It is the policy of the University to provide maximum physical access to its programs and, thus, to remove unauthorized obstructions to the intended routine use of University facilities, including sidewalks, ramps, stairways, handrails, doorways and halls.

Removed obstructions may be impounded. Locks and chains may be cut. Any removed bicycles, mopeds or scooters will be stored, at University request, by a vehicle towing service. The owner will be responsible for reclaiming the vehicle and paying any fees assessed by the towing service.

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ALCOHOL & DRUGS (4 policies)

KU Amnesty Policy

(The entire KU Amnesty Policy is in the KU Policy Library at https://documents.ku.edu/policies/Student_Success/VPSS/Amnesty_Policy.htm.)

University of Kansas students seeking immediate medical assistance on behalf of persons experiencing alcohol-related emergencies will not be sanctioned for violations of University and/or Department of Student Housing alcohol-related policies. This program is designed to promote the health and safety of our community. Any student who abuses this policy can be subject to disciplinary action for impeding the orderly process of the University. The Amnesty Policy is also available online at: www.alcohol.ku.edu/policies.

KU Mandatory Alcohol Education Policy

(The entire KU Mandatory Alcohol Education Policy is in the KU Policy Library at https://documents.ku.edu/policies/Student_Success/VPSS/Mandatory_Alcohol_Education_Policy.htm.)

To ensure that University of Kansas students are aware of the potentially harmful effects of alcohol and to provide students with an opportunity to identify high-risk behaviors, the University requires newly enrolled, degree seeking students under the age of 22 to complete the AlcoholEdu program.
The Mandatory Alcohol Education Policy is also available online at www.alcohol.ku.edu/policies.

KU Parental Notification Policy

(The entire KU Parental Notification Policy is in the KU Policy Library at https://documents.ku.edu/policies/Student_Success/VPSS/Parent_Notification_Policy.htm.)

Parents and/or legal guardians of students under the age of 21 will be notified after the first known violation of university policy or state law regarding drugs, or after the first known violation involving alcohol that endangered the health or welfare of the student and/or another person. Notification will also be given following a known drug or alcohol violation that results in the cancellation of a student’s housing contract, or if the student has been referred for alcohol assessment. Notification for all other offenses involving alcohol will occur after the second known violation. The Parental Notification Policy is also available online at: www.alcohol.ku.edu/policies.

KU Alcohol & Drugs Policy

The current University of Kansas Alcohol & Drug Policy on campus and in the workplace and conditions of employment at the University of Kansas Policy is located in the KU Policy Library at https://documents.ku.edu/policies/Student_Success/VPSS/KU_Alcohol_Drugs_Policy.htm.

The University of Kansas prohibits the unlawful possession, use, manufacture, or distribution of alcohol or drugs by students or by employees on its property or as part of its activities.

The University is committed to a program to prevent the illegal use of drugs and alcohol by students and employees. Any student or employee found to be using, possessing, manufacturing, or distributing controlled substances or alcohol in violation of the law on University property or at University events shall be subject to disciplinary action in accordance with policies of the State of Kansas, the Board of Regents, and the University of Kansas.

For employees, the University will take appropriate personnel action for such infractions, up to and including termination. Students who violate this policy will be subject to sanctions which include completion of an approved drug or alcohol rehabilitation program, disciplinary warning, probation, suspension and expulsion from the University.

As a condition of employment, all employees of the University of Kansas shall abide by the terms of this policy statement and will notify the University of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. The University will, in turn, notify as appropriate, the applicable federal agency of the conviction within ten days of receipt of notification of conviction. The university will initiate personnel action, up to and including termination, within thirty days of receiving notice of such conviction.

Employees may also be required to satisfactorily participate, at their own expense, in a drug abuse assistance or rehabilitation program before being allowed to return to work. For purposes of this policy, "conviction" means a finding of guilty (including a plea of nolo contendere) or imposition of sentence, or both, by a judicial body charged with the responsibility to determine violations of the federal or state criminal drug statutes.

Health Risks - Alcohol & Drugs

Alcoholism is the number one drug problem in the United States and takes a toll on personal lives by affecting employment, finances, health, social relationships, and families. College campuses are not exempt. Accidents and injuries are more likely to occur on University property or at University activities when alcohol or other drugs are used.

The abuse of alcohol and other drugs may lead to serious consequences. These may include the loss of resistance to disease, the development of drug tolerance and psychological dependence after sustained use, and criminal prosecution stemming from injuries inflicted on others due to driving under the influence. Every year thousands of people die in alcohol related motor vehicle accidents. Impaired drivers are responsible for almost half of all traffic fatalities.

Alcohol

University of Kansas Policy

The consumption of alcoholic liquor on the campus of the University of Kansas is prohibited by State statute except under special circumstances provided by law. Any alcoholic liquor service must conform to the policies of the Kansas Board of Regents and the University of Kansas and must be approved by the Chancellor. "Regulations Governing the Use of Alcoholic Liqour at University Events" is available from the Office of the Provost, 250 Strong Hall, or online at www.policy.ku.edu.

The Law: Possession and Consumption

In addition to the University of Kansas policies on cereal malt beverages and alcoholic liquor, state laws and city of Lawrence ordinances provide criminal penalities for specific violations occuring on campus. The most common are as follows:

City of Lawrence Ordinance

It is illegal for anyone of any age to possess an open container of, and/or consume cereal malt beverage or alcoholic liquor in Lawrence, except in those areas specifically licensed for sale or specifically exempted by state law.

MAXIMUM PENALTY:
30 days in jail; $500 fine; perform 40 hours of public service; completion of an alcohol/chemical substance education program; up to 1 year suspension of driving privileges.

It is illegal in Lawrence to host social activities that allow individuals under the age of 21 to possess or consume alcohol or cereal malt beverages..

MAXIMUM PENALTY:
6 months in jail; at least $1000 fine; 40 hours of public service at an alcohol treatment facility; completion of an alcohol/chemical substance education program.

Kansas Law

It is illegal for anyone of any age to consume alcoholic liquor on state or University of Kansas property, except where specific exemptions are provided by law.

MAXIMUM PENALTY:
6 months in jail; $200 fine.

It is illegal for anyone under 21 years of age to possess, purchase, attempt to purchase or consume cereal malt beverage or alcoholic liquor except where specific exemptions are provided by law.

MAXIMUM PENALTY:
1 month in jail; $200 fine (18-21 years of age); $500 fine (under 18 years of age); perform 40 hours of public service and attend an alcohol education program and up to 1 year suspension of driving privileges.

It is illegal for anyone to furnish cereal malt beverage or alcoholic liquor to another person under 21 years of age.

MAXIMUM PENALTY:
6 months in jail; $1,000 fine.

Driving Under the Influence

Kansas Law

In Kansas it is illegal to operate or attempt to operate a vehicle under the influence of alcohol, drugs or both alcohol and drugs with a breath or blood alcohol content of .08 or more. For anyone under 21, it is illegal to do so with a breath or blood alcohol content of .02 or greater.

If convicted, you are subject to the following penalties:

FIRST CONVICTION- (Misdemeanor)

MAXIMUM PENALTY:
6 months in jail (48 hours mandatory) or 100 hours of public service; $1,000 fine; required completion of an alcohol education program; suspended driver's license for 30 days (then restricted for 330 days)*; impoundment of vehicle for up to one year, with costs, if alcohol concentration is .15 or greater, license suspended for one year*, for person under 21, with alcohol concentration of .08 or greater, license suspended for one year)*.

SECOND CONVICTION- (Misdemeanor)

MAXIMUM PENALTY:
1 year in jail (5 days mandatory); $1,500 fine; completion of an alcohol treatment program; suspended driver's license for 1 year, then use of ignition interlock devise for 1 year (2 years, if alcohol concentration is .15 or greater); impoundment of vehicle for up to one year, with costs.

THIRD CONVICTION- (Felony)

MAXIMUM PENALTY:
1 year in jail (90 days mandatory); $2,500 fine; completion of an alcohol treatment program; suspended driver's license for 1 year; then use of ignition interlock devise for 1 year (3 years, if alcohol concentration is .15 or greater); impoundment of vehicle for up to one year, with costs.

FOURTH and SUBSEQUENT CONVICTIONS- (Felony)

MAXIMUM PENALTY:
1 year in jail (90 days mandatory); $2,500 fine; participation in alcohol abuse program; required mental health counseling; 1 year post-release supervision; suspended driver's license for 1 year, then use of ignition interlock devise for 1 year (4 years, if alcohol concentration is .15 or greater); revocation for one year of the license plate or temporary registration certificate of the motor vehicle driven during the violation; impoundment of vehicle for up to one year, with costs.

(on 5th conviction driver's license is permanently revoked)

REFUSAL TO SUBMIT TO ALCOHOL OR DRUG TESTING (Felony)

PENALTY:
1st Time - suspended driver's license for 1 year;*
2nd Time - suspended driver's license for 2 years,*
3rd Time - suspended driver's license for 3 years,*
4th Time - suspended driver's license for 10 years,*
5th Time - license is permanently revoked.

*In addition, at the end of suspension, driving is restricted by interlock device for one year.

Use/Misuse of Forms of Identification

Possession, use, attempting to obtain, sale, manufacture of altered or false driver's licenses or identification cards are prohibited by criminal laws. Criminal conviction may jeopardize employment status in professions requiring licensing, certification or security clearances.

In Kansas, it is also illegal to lend a driver's license or identification card to another person under 21 years of age in order to obtain cereal malt beverage and/or alcoholic liquor.

Kansas Law

Possession or display of any fictitious or fraudulently altered driver's license or identification card is a Class B nonperson misdemeanor.

MAXIMUM PENALTY:
6 months in jail; $1,000 fine; completion of alcohol/drug education or training program.

Lending their driver's license or identification card to a person under 21 years of age for use in obtaining cereal malt beverage and/or alcoholic liquor, is a Class B nonperson misdemeanor (first conviction):

MAXIMUM PENALTY:
at least 100 hours public service; $500 fine, 6 months in jail; (severity level and penalties increase with subsequent convictions).

Other crimes relating to false identifications can be more severe. Dealing in false identification documents is a severity level 8 nonperson felony. Penalities will vary based upon factors considered in sentencing guidelines.

MAXIMUM PENALTY:
23 months in prison; $100,000 fine.

Drugs

Kansas Law

The illegal possession or illegal use of drugs may subject individuals to criminal prosecution. The University will refer violations or proscribed conduct to appropriate authorities for prosecution.

Kansas law also mandates for certain offenders a non-prison sanction of placement in drug abuse treatment programs. Certain other offenders, including habitual drug users and those convicted of unrelated felonies, remain subject to punishment of imprisonment.

• The manufacture of a controlled substance is a drug severity level 1 felony.

MAXIMUM PENALTY:
17 years imprisonment; $500,000 fine.

• Illegal possession or use of opiates, amphetamines, and narcotics is a drug severity level 4 felony.

MAXIMUM PENALTY:
3 1/2 years imprisonment; $100,000 fine.

• Unlawful possession or use of depressants*, stimulants, hallucinogenic drugs (including marijuana), anabolic steroids, and paraphernalia is a Class A non-person misdemeanor and may escalate to a level 4 felony.

MAXIMUM PENALTY:
1 year imprisonment; $2,500 fine;
With a prior conviction for this offense: 31/2 years imprisonment; $100,000 fine.

• The sale or distribution of these drugs is a drug severity level 3 felony and may escalate to a level 1 felony.

MAXIMUM PENALTY:
4 yrs & 3 months imprisonment; $300,000 fine.
With prior convictions for this offense: 17 years imprisonment; $500,000 fine.

*Depressants include barbiturates and barbital; hallucinogens include LSD and psilocybin.

Federal Law

The Federal Controlled Substances Act provides penalities for the following:

• Intentional unlawful distribution or possession with intent to distribute controlled substances.

MAXIMUM PENALTY:
Life imprisonment; $4,000,000 fine (first conviction);
With prior conviction for this offense; fine amount is $8,000,000.

• Unlawful possession of a controlled substance.

MAXIMUM PENALTY:
20 years imprisonment; no maximum fine exists.

• Unlawful distribution of a controlled substance, manufacturing, or employing or persuading a person under 18 to unlawfully distribute a controlled substance on or within 1,000 feet of a school or university.

MAXIMUM PENALTY:
Up to three times the term of imprisonment and fine otherwise authorized by law.

STUDENT FINANCIAL AID:A student may be ineligible to receive financial aid if the student is convicted for the possession or sale of illegal drugs for an offense that occurred while receiving federal student aid (grants, loans, and/or work-study). If you have questions, contact the Federal Student Aid Information Center at 1-800-433-3243.

LEGAL SERVICES FOR STUDENTS: A campus law office funded by KU Student Senate for use by KU students, providing legal services and educational programs on legal matters.

HELP is available

• KU - Counseling & Psychological Services (785) 864-2277
• KU - Academic Achievement & Access Center (785) 864-4064
• KU - Legal Services for Students* (785) 864-5665
• KU - Wellness Resource Center (785) 864-9570
• KU - Public Safety Office (TDD) (785) 864-5900
• Headquarters Crisis Center (785) 841-2345
• DCCCA, INC. (A drug and alcohol counseling center) (785) 841-4138
• DCCCA Outpatient Serices (785) 830-8238
• Alcoholics Anonymous (785) 842-0110
• Alanon or Alateen information (800) 398-1121
  www.kansas-al-anon.org/
• Narcotics Anonymous (785) 749-6631
• EMERGENCIES (TDD) 911

Eligible faculty and staff members may also contact the State of Kansas Lifeline, a 24-hour toll-free assistance line (1-800-284-7575) for a referral to a professional counselor. Further information about LifeLine is available at www.khpa.ks.gov/healthquest/lifeline.html.

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Animals in Buildings

(The entire Policy on Animals in Buildings at the University of Kansas is in the KU Policy Library at https://documents.ku.edu/policies/provost/AnimalsinBuildings.htm.)

No pets are allowed in campus buildings. The following animals are permitted: 1) laboratory animals, 2) museum exhibit animals, 3) fish, non-venomous, or non-dangerous reptiles and amphibians in contained enclosures, 4) owner-accompanied assistance dogs, either certified by the agency that trained the dog or individually trained to perform specific services for an individual with a disability and 5) assistance dogs in training, under the supervision of a professional trainer from a training center. An assistance dog is permitted in campus buildings as a reasonable accommodation to assist the individual with the disability.

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Appeal/Grievance Procedures

Grievance Procedures for Users of Services, which allow resolution of conflicts concerning services provided by any university office or department, are available in every office on campus. The Judicial Board, accessed through the University Senate Executive Committee, (785) 864-5169, may hear appeals and handle complaints not resolved through other grievance procedures. Appeals and grievance procedures are as follows:

Academic Concerns (Undergraduate)

Appeals and Grievances (Undergraduate and Graduate)
Consult with:

1. Your instructor.
   
2. Department chair.
   
3. Dean of School in which the course is offered. For CLA&S courses - Assistant Dean for CLA&S Student Academic Services.

Academic Probation or Dismissal (Undergraduate)
Undergraduate Catalog at www.catalogs.ku.edu
Contact CLA&S Student Academic Services/School for appeal/petition process.

Misconduct (Undergraduate)
Contact CLA&S Student Academic Service or School in which course is offered for appeal process.

Academic Concerns about Instructors (Undergraduate)
Consult with:

1. Your instructor.
   
2. Department chair.
3. Dean of School in which the course is offered. CLA&S undergraduates - Assistant Dean for CLA&S Student Academic Services.
   
4. University Ombuds Office.
   

Academic Concerns about Instructors (Graduate)
Consult with:

1. Your instructor.
   
2. Department chair.
3. Assistant Dean for CLA&S Office of Graduate Affairs or Dean of School in which the course is offered.
   
4. University Ombuds Office.
   

Administrative Decision (General)

1. Resolutions should always be attempted at the lowest level.
2. If you cannot come to agreement, appeal should be made to the next supervisory level.
3. You may, at any time, seek the assistance of the University Ombuds Office by calling (785) 864-7261.
4. If not resolved through informal process, contact the Provost office or the following appropriate Vice Provost or Vice Chancellor office for assistance in accessing the formal grievance procedure:
   
   • Vice Provost for Student Success, 133 Strong, (785) 864-4060
   • Vice Provost for Information Services, 223 Strong Hall, (785) 864-4999
   • Vice Provost for Research and Graduate Studies, 212 Youngberg Hall, (785) 864-7298
   • Vice Chancellor Edwards Campus, Overland Park, KS,
     (913) 897-8400 (from Kansas City area),
     (785) 864-8400 (from Lawrence).
     
   
   
5. Appeal of a decision of an administrative unit may be made to the Judicial Board, accessed through the Office of University Governance, (785) 864-5169.

Admissions

1. Lisa Pinamonti Kress, Director, Office of Admissions & Scholarships, KU Visitor Center, 1502 Iowa St., (785) 864-3911.
2. Admissions Appeals Committee (Call (785) 864-3911 for details about the appeal process. Send letter of appeal to, Office of Admissions and Scholarships, KU Visitor Center, 1502 Iowa St.).

Fees

1. Student Records Center, 151B Strong Hall, (785) 864-4423.
2. In writing to Fees Specialist, Office of the University Registrar,
   151 Strong Hall, (785) 864-4483.
3. Appeals Committee.

Financial Aid

Satisfactory Academic Progress Appeals

1. Complete an Appeal for Financial Aid Form available by appointment in the Office of Student Financial Aid, 50 Strong Hall, (785) 864-4700.
   
2. Appeals reviewed by the Academic Appeals Committee.
   
3. For information regarding Satisfactory Academic Progress standards refer to
   https://documents.ku.edu/policies/Student_Success/OSFA/Satisfactory_Academic_Progress_Policy.htm.

Other Financial Aid Issues

1. Stephanie Covington, Associate Director, Office of Student Financial Aid, 50 Strong Hall, (785) 864-4700.

Scholarships

Gail Sherron, Associate Director, Office of Admissions & Scholarships, KU Visitor Center, 1502 Iowa St., (785) 864-3911.

Grade Changes

A student may initiate a grade appeal of a final course grade if he or she believes there has been an improper application of the grading procedures announced for the course by the instructor.

Consult with:

1. Your instructor.
2. Department chair.
3. Dean of School in which the course is offered. For CLA&S undergraduate courses -&S Student Academic Services.
4. Judicial Board (appeals only).

Library Fines

Appeals to library charges, including overdue fines, lost item replacement charges, and processing fees, must be made within 30 days of the first library billing date for the charge. For further information about library billings or appeals, contact the Libraries' Circulation Business Office (785) 864-4715, email libfines@ku.edu, or in person at the Watson Library Service Desk (8:00 a.m. - 5:00 p.m., Monday through Friday).

Parking

(Tickets)

1. Complete appeal form (available at Parking & Transit control booths, www.parking.ku.edu within 10 business days from date of ticket.
2. Appeal will be reviewed in a court of equity.

(Parking Permits)

1. Obtain appeal form from Parking & Transit department.
2. 1st appeal heard by Appeal Committee.
3. Final appeal to the full Parking Commission.

Residency

1. Assistant University Registrar - Tuition and Fees, Office of the University Registrar, 151 Strong Hall, (785) 864-4472.
2. Residency Appeals Committee (appeal form available at 151 Strong Hall),(785) 864-4472.

Student Housing

(Living group rules and student conduct issues)

1. Living group staff.
2. Associate Director, (785) 864-4560.
3. Director, (785) 864-7224.
4. Vice Provost for Student Success, (785) 864-4060.
   
   If a student is charged with a violation of the
   Student Code or a violation of the law
   other procedures apply.
   
   
5. Judicial Board Appeals Panel is only for violations of the Student Code.

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Bulletin Boards/Posting of Materials

(The entire Policy on Use of Bulletin Boards and Posting of Materials at the University of Kansas is in the KU Policy Library at https://documents.ku.edu/policies/provost/BulletinBoardsUseof.htm.) [Updated 09/2010]

1. The use of bulletin boards within campus classrooms is restricted to instructional information, as defined by the instructors who use each room. Bulletin boards or portions thereof that are clearly marked for use by university units (e.g., departmental posting areas) or by recognized entities representing University employees (e.g., the Kansas Association of Public Employees) may not be used for commercial advertising or other non-unit related information. Such materials may be removed immediately and without notice to the sponsoring group.
   
   Examples: Instructional information includes course syllabi, assignments, information about lectures or events related to the content of the courses, or other relevant materials posted by the instructors. Materials posted by University units may include notices about classes; departmental meetings; scholarship, study, or employment opportunities; or lectures, exhibits, or performances sponsored by the school or department.
   
   
2. Those bulletin boards designated "General Use" bulletin boards located at various campus sites are intended primarily for use by KU students, faculty, and staff. Informational materials may be posted only on general use bulletin boards. Such materials may not be posted on walls, exterior doors, chairs, utility poles, bus stops, newspaper distribution boxes, or other surfaces that are not designated for such purposes. Such materials are subject to immediate removal without notice to the sponsor, and the sponsor may be billed for costs related to removal, clean up, or repair. In case of commercial advertisements, both the company whose products or services are being advertised and any advertising agency or group responsible for the postings may be billed for such costs.
   
   Examples: Informational materials include announcements and information from student organizations, information about community events, and KU and community classifieds.
   
   
3. Those bulletin boards designated for "university use" located at various campus sites are intended exclusively for use by student and campus groups registered with the Student Involvement and Leadership Center, University departments, and other campus units. Materials posted on "university" boards by groups other than registered student and campus organizations and University units are subject to immediate removal without notice to the sponsor, and the sponsor may be billed for costs related to removal, clean up, or repair. In case of commercial advertisements, both the company whose products or services are being advertised and any advertising agency or group responsible for the postings may be billed for such costs. Additionally, any company or group that violates this policy on a consistent basis (e.g., three or more postings in an academic year) shall lose the privilege of setting up information tables on campus for the duration of that year.
   
   

Sidewalk Chalking

1. University units and student and campus organizations that are registered with the Student Involvement and Leadership Center are permitted to chalk on the property of the University or its affiliate organizations in order to publicize events they are sponsoring or to promote student participation in University events.  Any other individual or group wishing to chalk on the property of the University or its affiliated organizations must obtain permission in advance from the University Events Committee.   Chalking by unauthorized individuals or groups is subject to immediate removal and the individuals or groups responsible may be charged for the cost of cleanup.
   
   

2. Chalking is permitted on horizontal paved/concrete, uncovered campus sidewalks.  Only water-soluble dry stick sidewalk chalk may be used.  Aerosol spray chalk is not permitted.  Chalking on covered sidewalks, stairways, curbs, or stair risers, on brick surfaces, on buildings, benches, planters, trash containers, pillars, any vertical surfaces, or anything other than the paved/concrete, uncovered sidewalks mentioned above is not permitted. 
   
   
3. All other chalking is subject to immediate removal and the individuals or groups responsible may be charged the cost of cleanup. Student groups that are registered with the Student Involvement and Leadership Center may also lose their registered status if they violate this policy.
   
   
4. A member of the University community who chalks on the property of the University or its affiliated corporations in violation of this policy is subject to applicable University disciplinary proceedings.  
   
   
5. Any person who is not a member of the University community and who chalks in violation of this policy on the property of the University or its affiliate organizations also may be charged with violation of a criminal offense under state law for criminal damage to State property.
   
   

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Campus Workplace Violence Program

(The entire Campus/Workplace Violence Policy at the University of Kansas is in the KU Policy Library at https://documents.ku.edu/policies/provost/WorkplaceViolence.htm .)

It is the goal of the University of Kansas to provide a safe and secure workplace, free from threats and violence, for all those involved in the business of the University. Personal harassment, abusive behavior, and violence are not tolerated in our workplace. In addition, the University prohibits students, employees and visitors from possessing, carrying or using weapons on property owned by or under the control of the University. Violations of this policy may result in disciplinary action, up to and including dismissal of employees or expulsion of students. The University fully supports the State of Kansas Workplace Violence Policy and has developed procedures for responding to situations of potential or actual violence. The primary contacts are the KU Public Safety Office 911 or (785) 864-5900 and the Department of Human Resources and Equal Opportunity (785) 864-4946.

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Clery Act

In 1991, the U.S. Congress passed the Student Right-to-Know and Campus Security Act, which requires colleges to report the three previous years of statistics on murder, sex offenses, robbery, aggravated assault, burglary, and motor vehicle theft, and statistics on arrests for drug and alcohol violations and weapons violations. In October 1998, President Clinton signed an amendment renaming the act the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and requiring that all crimes motivated by hate or bias be included in the statistics. The University of Kansas recognized the importance for an institution of higher learning to develop and maintain a safe and secure environment in which the academic and social pursuits of its members can be fully realized. For the full Clery Act Annual Security Report, see www.ku.edu/safety.

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Conflict Resolution

In search of an equitable solution: Communities establish rules in order to protect the rights of all. Your rights are explained in the Code of Student Rights and Responsibilities and other policies of the university. If you feel your rights have been infringed, there are established processes for resolution. Likewise, if your circumstances warrant a valid exception to a rule, you have a right to justify your claim.

Knowing where to go, knowing who is responsible for what, and knowing how best to present your case are important factors in resolving conflicts and disputes. The Appeal/Grievance Procedures section in this book can help guide you in this process.

The University Ombuds Office, is available at any point to assist in making use of university channels for managing conflicts and obtaining fair and just treatment. The University Ombuds Office may also be contacted by calling (785) 864-7261. The resources of Campus Dispute Assistance Services are also available through the University Ombuds Office.

The Academic Achievement & Access Center 22 Strong Hall, (785) 864-4064) is also available to give you advice and direction.

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Consenting Relationships

(The entire Policy on Consenting Relationships at the University of Kansas is in the KU Policy Library at https://documents.ku.edu/policies/provost/ConsentingRelationships.htm .)

Academic and professional trust and ethics are put at risk when members of the university community engage in, or attempt to initiate, romantic or sexual relationships that involve persons of unequal power. Such relationships represent a special form of conflict of interest.

The consenting relationships policy addresses situations in which two persons have an apparently voluntary romantic or sexual relationship, but where a power differential exists because of their roles within the university. The policy states that faculty members, administrators, or supervisors should not initiate or accept such a relationship with a student or a staff member over whom they have an evaluative role.

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Copyright

(From Copyright Basics, published by the Copyright Office, Library of Congress, Washington, D.C. 20559-6000.)

Who may copyright a work?

Copyright is secured automatically when a work is created and immediately becomes the property of the author who created the work.

Notice of copyright

To inform others of who owns the copyright, proper notice should be given. The notice should be affixed in a manner and location that give sufficient information of the copyright claim.

The notice has three parts:

1. The symbol © (the letter “c” inside a circle) or the word “Copyright” or the abbreviation “Copr.”
2. The year the work was first published.
3. The name of the owner of the copyright.

Example:
© 2010 John Doe

Reproduction of copyrighted material

Reproduction of copyrighted material, without prior permission of the copyright owner, particularly in an educational setting, is an issue of concern for the academic community and may violate federal copyright law.

Unauthorized Peer-to-Peer File Sharing

Unauthorized peer-to-peer file sharing of copyrighted material, distribution of others' copyrighted works and illegal downloading violate federal copyright law. The following information is provided so that students in the university community can avoid violating the law. Federal copyright law (Title 17 of the United States Code) gives copyright protection to original works of authorship fixed in any tangible medium of expression. Subject to limited exceptions, owners of the copyright in a work have exclusive rights to:

• reproduce, photocopy, or make an electronic copy of the copyrighted work
• prepare derivative works based upon the copyrighted work
• distribute copies of the work to the public by sale, transfer or lending
• perform or display the work publicly

Even if no formal copyright notice is attached, written text, music, movies, digital images, and computer software are some examples of intellectual property protected by copyright. The same legal protections for copyrighted works exist in an electronic environment as they do in a paper environment.

Penalties for Illegal Copyright Infringement

Making or distributing an electronic copy of a copyrighted work by any means constitutes reproduction of the work, and illegal copying may subject students and others who engage in copyright infringement to significant civil and criminal penalties, including:

• Civil penalties of actual damages suffered by the copyright owner from the infringement, or
• Civil penalties of statutory damages of up to $30,000.
• Civil penalties for willful infringement of up to $150,000, and
• Criminal penalties for willful criminal infringement from 1 to 5 years of imprisonment and fines of up to $25,000 for a first offense.

The University uses a variety of technology-based deterrents to prevent or reduce unauthorized file-sharing, including traffic monitoring to identify large bandwidth users, bandwidth shaping, and commercial products to detect and monitor illegal file-sharing. To the extent practicable, the University offers technological alternatives to illegal downloading and peer-to-peer distribution of intellectual property, but this does not relieve students of their responsibility to monitor their own use and conduct.

The University accepts and responds to Digital Millennium Copyright Act (DMCA) notices. Upon receipt of a DMCA notice from a business that has traced unauthorized use of its copyrighted materials back to University servers, the University detects the user at the particular University electronic address indicated, examines the activity at that address, and contacts the individual. Until the situation has been corrected, the user's access to the Internet and to University electronic information resources is disabled. Sanctions can include continued deactivation of the user's access for a specified period of time, in addition to University disciplinary action.

Students who engage in illegal downloading or unauthorized file sharing of copyrighted materials, including distribution of music and movies to others through the University's information technology system, will be contacted by the Office of the Vice Provost of Student Success and are subject to disciplinary sanctions under the Student Code of Rights and Responsibilities, including suspension and dismissal from the University.

While the University takes disciplinary action against those who violate copyright law and employs a variety of technology-based deterrents to foil such illegal acts, each member of the University community is responsible for complying with laws and University policies of use of electronic resources and intellectual property.

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Disabilities

KU is proud to provide accommodations for students who have learning disabilities, psychological conditions, acquired brain injuries, dexterity or mobility loss, attention deficit disorders, hearing or vision loss, or chronic medical conditions.

Not every student with a disability wants or needs special accommodations. For those who do, Disability Resources (D.R.) works to ensure classroom and course content accessibility. The staff's goal is a positive and fulfilling college experience for students with permanent and temporary disabilities. The D.R. office is in 22 Strong Hall, 1450 Jayhawk Blvd., (785) 864-2620 (Voice/TTY) or see our website at www.disability.ku.edu. Students are responsible for requesting services. Documentation of a disability is required, but only after the admission process is complete.

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Electronic Mail Policy

(The entire Electronic Mail Policy at the University of Kansas is in the KU Policy Library at https://documents.ku.edu/policies/provost/ElectronicMailPolicy.htm.)

The University of Kansas (Lawrence and Edwards Campuses) provides electronic mail [1] for use by students, faculty, staff, and others affiliated with KU.  The University encourages the appropriate use of email to further its mission goals.  KU provides email for use when engaging in activities relating to instruction, research, clinical and public service, and management and administrative support.  KU also permits incidental personal use provided that such use does not interfere with KU operations, does not generate incremental identifiable costs to KU, or does not negatively impact the user's job performance. [2]

KU email may not be used for commercial purposes, for personal financial gain, to distribute chain mail, or to support outside organizations not otherwise authorized to use University facilities.  Individuals who wish to use KU email in support of external organizations (charities, for example) must secure written or email approval of the Provost or the Provost's designee.  The Provost ordinarily will approve such use only when it furthers KU's mission and goals. 

Registered student and campus organizations such as the College Republicans or the KU Young Democrats may use their membership list-serves to notify members of meetings, speeches, or rallies.  Faculty members may use electronic systems for course-related discussions of political topics.  Individuals may use email to exchange ideas and opinions, including those dealing with political issues.  The latter is generally considered an incidental use of the email system. However, KU email may not be used to support partisan political candidates, party fundraising, or causes. [3]  

The University supports a climate of trust and respect and does not ordinarily read, monitor, or screen electronic mail. However, complete confidentiality or privacy of email cannot be guaranteed.  Confidentiality cannot be guaranteed because of the nature of the medium, the need for authorized staff to maintain email systems, and the University's accountability as a public institution.  The Provost or his designee may authorize access to employee or student email in a number of circumstances including, but not limited to, situations involving the health or safety of people or property; possible violations of University and Board of Regents codes of conduct, regulations, or policies; possible violations of state or federal laws; subpoenas and court orders; other legal responsibilities or obligations of the University; or the need to locate information required for University business.

The University routinely uses email for both formal and informal communication, including emergency messages, with faculty, staff and students.  Faculty, staff, and students are required to register an email account or utilize a University-provided account during their enrollment or employment at the University.  These addresses are used for University business and official University communications.  All faculty and students, and all staff who have access to email, are expected to check their email regularly for University communications.  Official University communications include, but are not limited to, enrollment information, grade reports, financial statements and other financial information, library overdue notices, and policy announcements. 

KU email may be used to survey faculty, staff and students. Requests to conduct surveys through email should be directed to the Office of the Provost.

Because use of broadcast email places stress on the email system, it is Lawrence campus policy to use the broadcast function very sparingly.  In addition to the business communications cited above, it is used for messages from the Chancellor's Office, the Provost's Office, or other offices about mission-related matters or issues of broad interest to the University community, and for emergency messages dealing with power outages, street closings, or other public safety matters.  Any request to use broadcast email to contact students, faculty, or staff, including survey results, must be approved in advance and in writing or by email by the Office of the Chancellor or the Office of the Provost.  

The broadcast function generally is not used to announce events such as concerts, theatre performances, conferences, symposia, or colloquia sponsored by KU units or organizations.   Public events sponsored by KU units or registered student and campus organizations may be posted on the electronic KU calendar (for instructions, see http://www.ur.ku.edu/news/calendar.shtml).  The Office of University Relations regularly broadcasts a complete KU Calendar of Events.

KU email accounts remain the property of the State of Kansas.  The University routinely disables accounts after graduation or termination from the University.

Consequences:
Violations of this policy may result in the full range of sanctions, including the loss of computer or network access privileges, disciplinary action, suspension, termination of employment, dismissal from the University, and legal action. Some violations may constitute criminal offenses under local, state, and federal laws. If appropriate, the university will carry out its responsibility to report such violations to the appropriate authorities.

Employment actions should be handled by the appropriate department with the advice and guidance of Human Resources/Equal Opportunity and the Office of the General Counsel. Student disciplinary actions should be handled by the appropriate department in collaboration with Student Success.

Recourse/Appeals:
If there is disagreement with an employment action or student disciplinary action made under this policy, appeals must be directed through existing University appeal procedures established for employees and students.

See also related policies: Acceptable Use of Electronic Information Resources https://documents.ku.edu/policies/Information_Services/AcceptableUse.htm and Responsible Use Agreement for ResNet Service http://www.resnet.ku.edu/datauseragreement.shtml.
_______________________________________________

[1] "Email" refers to the direct or remote use of, or access to, KU's central or peripheral computer hardware, software, networks, or other related systems or support services, to generate, transmit, store, or otherwise manipulate electronic mail, electronic mail attachments, or other such messages by computer.  Use of electronic bulletin boards, electronic mail lists ("listserves"), account passwords, logon IDs, headers, and "signatures" are included in this definition.

[2] This statement is consistent with the policy dealing with "Commitment of Time, Conflict of Interest, Consulting and Other Employment" contained in the Kansas Board of Regents Policy and Procedures Manual (13F).

[3] This statement is consistent with Kansas law and Board of Regents policy on political activity cited below:

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Emergency Management Plan

(The entire Emergency Management Plan Policy at the University of Kansas is in the KU Policy Library at https://documents.ku.edu/Emergency_Management_Plan/EMERGENCY_MANAGEMENT_PLAN_PUBLIC.pdf.)

An emergency or crisis requires the University to address the needs of the emergency operation and manage the recovery. To focus on such emergencies, the University of Kansas has established the Emergency Management Plan, which provides a guideline for the management of the immediate actions and operations required to respond to an emergency or disaster. For more information about this plan, please link to http://alerts.ku.edu OR https://documents.ku.edu/Emergency_Management_Plan/EMERGENCY_MANAGEMENT_PLAN_PUBLIC.pdf.

Emergency Preparedness

Ready America provides the online tools to develop your own emergency supply kit and family emergency plan. For more details see http://www.ready.gov/america/index.html.

For information about severe and/or winter weather emergencies, see the "Weather" section of this handbook.

Emergency, Reporting of

In the event of any sort of emergency, dial 9-1-1. On conventional phone systems, you will reach the agency providing police, fire and ambulance response for that specific area. On cell phones, you will reach the agency in which the receiving tower provides coverage; the communications specialist will take the information, particularly the location of the emergency, and inform or relay the call and information for response. There are 77 emergency telephones on campus that provide the same response as calling 9-1-1. See the back cover of this publication for a detailed list.

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Firearms

(The entire Weapons on Campus Policy at the University of Kansas is in the KU Policy Library at https://documents.ku.edu/policies/provost/WeaponsPolicy.htm.)

Students are subject to disciplinary action under Art. 22. (Non-Academic Misconduct) of the Code of Student Rights and Responsibilities for possessing or carrying any firearm, weapon or explosive on University premises. The entire Code of Student Rights and Responsibilities is in the KU Policy Library at
https://documents.ku.edu/policies/Student_Success/VPSS/ Code_Student_Rights_Responsibilities.htm.

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Grade Replacement Policy in Repeat Courses

(The following is Article II, Section 2.2.8, of the University Senate Rules and Regulations (USRR). The entire USRR document is in the KU Policy Library at https://documents.ku.edu/policies/governance/USRR.htm#art2sect2.)

2.2.8 If a student takes a course at KU, receives a D or F in the course, enrolls in and repeats the course at KU, the new grade may be used in place of the original grade for purpose of GPA calculation, subject to the limitations herein.

1) The course must be numbered 000-299, and have been taken in the Fall 2001 semester or thereafter.

2) The grade of D or F can not be the result of an academic misconduct determination.

3) The grade recalculation will happen by default.

4) The original grade will remain on the transcript, although it will not be used to calculate the GPA.

5) Students may have a grade replaced no more than five times, meaning a student may retake five courses, or a course five times, or any combination thereof.  Multiple retakes of a course are discouraged, but not explicitly prohibited. The time and date of registration of the second (repeat) enrollment will be used to determine the limit of five repeat courses for grade replacement.

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Harassment, Racial and Ethnic

(The entire Policy Against Racial and Ethnic Harassment at the University of Kansas is in the KU Policy Library at https://documents.ku.edu/policies/hreo/RacialEthnicHarassment.htm.)

The University of Kansas Prohibits Racial and Ethnic Discrimination

The University of Kansas, Lawrence, is committed to programs and activities that are free of racial or ethnic discrimination. To carry out the mission of this institution, the university community must provide and maintain a working and learning environment that fosters respect among all members of the community. The university's goal is to provide an environment where individuals are free to develop intellectually, personally, professionally, and socially without intimidation or fear. Intimidation and harassment affect not only those who suffer the harassment, but also the entire community. Racial and ethnic discrimination is a violation of federal and state law, including Title VII of the Civil Rights Act of 1964 and the Kansas Acts Against Discrimination.

Kansas Board of Regents Policy

“The Kansas Board of Regents is particularly concerned about the continued societal problems of racial harassment . . . It is the policy of the Board that such conduct cannot and will not be tolerated at the institutions under its governance and control. Each Regents institution shall develop and maintain specific policies which seek to (i) identify prohibited conduct in these areas, (ii) educate campus consitutencies with regard to these negative behaviors, (iii) eliminate such behaviors, and (iv) set forth the manner in which such behaviors or conduct are to be addressed.” (Adopted April 1989)

University of Kansas Policy Prohibiting Racial and Ethnic Harassment

Racial and ethnic harassment is a form of illegal discrimination and is contrary to the nature and mission of our institution. It may take many forms, from outright criminal acts (e.g., assault and battery, vandalism, or destruction of property) to anonymous, malicious intimidation.

Whatever its form, however, racial and ethnic harassment is motivated by fear, ignorance, or hatred of ethnic and cultural differences that are perceived as threatening to the offending party. Racial or ethnic harassment will not be tolerated in the university community. The University of Kansas, Lawrence, is committed to preventing or stopping racial harassment whenever it may occur at the university or in its programs. Campus administrators, faculty, staff, students and supervisors who become aware of such harassment should contact the Department of Human Resources & Equal Opportunity to prevent continuation of the harassment.

This policy is not intended to infringe upon the freedom of expression or academic freedom. The University of Kansas, Lawrence, recognizes that such freedoms are fundamental to the educational process. This policy will be administered with respect for the necessity for the free exchange of ideas in the academic community.

What is Racial and Ethnic Harassment?

Racial and ethnic harassment at the University of Kansas, Lawrence, includes, but is not limited to, racially or ethnically motivated:

1. Behavior or conduct addressed directly to an individual(s) and threatens violence or property damage, or incites imminent lawless action; or,
2. Behavior or conduct that has the purpose or effect of creating an intimidating, hostile or offensive work or educational environment for an individual or group; or,
3. Behavior or conduct that has the purpose or effect of interfering with an individual's or group's work, academic performance, living environment, personal safety, or participation in a university-sponsored activity; or,
4. Behavior or conduct that has the purpose or effect of threatening and individual's or group's employment or academic opportunities.

What to Do About Racial and Ethnic Harassment

The University takes all complaints seriously. Any University of Kansas student, or employee may initiate a complaint about racial or ethnic harassment that occurs on university premises, at university-sponsored activities or results from an association within the university community. Visitors and other persons attending university programs, using university facilities or participating in a university-sponsored activity may initiate a harassment complaint. Persons who experience such harassment should carefully document all incidents, noting dates, specific conduct or behavior and any witnesses. If the behavior constitutes a threat of bodily injury, a complaint of criminal conduct should be made to police or public safety officers.

Complaints should be reported to the Department of Human Resources and Equal Opportunity (HR/EO), 103 Carruth-O'Leary Hall, 1246 West Campus Rd, (785) 864-4946. Complainants are encouraged to file their complaints within one calendar year of the most recent occurrence of alleged harassment. The Department of Human Resources and Equal Opportunity will consider complaints received after one calendar year of the alleged harassment. However, (HR/EO) may determine that the complaint cannot be investigated effectively due to the significant lapse of time. Following an evaluation of any complaint, the Department of Human Resources and Equal Opportunity staff will determine the appropriate action required. When necessary, the HR/EO staff will contact the appropriate administrator responsible for the area or department where the alleged harassment occurred. The Human Resources and Equal Opportunity staff and the appropriate administrator may determine that further inquiry and discussion with the individuals involved may resolve the problem.

Other informal resolution measures may be taken including mediation between the parties, assignment to relevant workshops, letters of apology, restoration of personal property or other actions. Or, the Human Resources and Equal Opportunity staff and the appropriate administrator may determine that an investigation of the complaint should occur. The investigation will follow the procedures for investigation set forth in the University's Discrimination Complaint Resolution Process. Investigations will be prompt and will be kept confidential. Recommendations for disciplinary action will be made when the investigators find violations of this policy.The University takes all complaints seriously. However, filing a false complaint is also subject to sanction.

Retaliation against persons who file racial or ethnic harassment complaints is also a violation of this policy and of the law. Complainants who seek assistance as a result of this policy should not be subjected to retaliation. Retaliation can result in disciplinary action.

Sanctions

When an individual is found to be in violation of the racial and ethnic harassment policy, the following sanctions may apply:

For Faculty, Staff, and Student Employees:
Warning
Censure
Reduction or elimination of merit increase
Reassignment of duties
Demotion
Suspension without Pay
Dismissal

For Students:
Disciplinary Warning
Disciplinary Probation
Suspension
Expulsion

If the respondent wishes to contest a proposed disciplinary action, he or she may request a hearing before the appropriate hearing body as determined by the respondent's position in the university. Following the hearing, any sanction will be imposed by the appropriate administrator.

State and Federal Reporting of Racial and Ethnic Harassment

Employees may file racial discrimination complaints through the Equal Employment Opportunity Commission or the Kansas Human Rights Commission. Students may file racial or ethnic discrimination complaints through the Office of Civil Rights in the U.S. Department of Education or the Kansas Human Rights Commission. The Department of Human Resources and Equal Opportunity can provide additional information about filing deadlines and procedures.

If you know someone who has been harassed because of race, color, ethnicity, or national origin, you may be able to help. Encourage the person to file a complaint with the Department of Human Resources and Equal Opportunity office. Or, report the harassment yourself to HR/EO. Although confronting racial and ethnic harassment is difficult and takes courage, each individual who comes forward to stop unwelcome behavior helps to improve the university community. When racial and ethnic discrimination and harassment occur on campus, the entire university community is negatively affected.

Steps for Confronting Racial and Ethnic Harassment

1. Although you are not required to do so, if you feel comfortable, speak directly with the individual whose behavior you perceive as racially or ethnically harassing. Make it clear that you find the behavior objectionable and that it must stop. Document any such conversation and the original incident.
   
   
2. In addition, or alternatively, speak with the immediate superior of the offending party and ask for the supervisor's intervention.
   
   
3. Contact a University administrator at the Department of Human Resources and Equal Opportunity, 1246 W. Campus Rd., 103 Carruth-O'Leary Hall, (785) 864-4946, www.hreo.ku.edu; the University Ombuds Office, 34 Carruth-O'Leary Hall, (785) 864-7261, www.ku.edu/~ombuds; or the Office of Multicultural Affairs, Sabatini Multicultural Resource Center, (785) 864-4350, www.oma.ku.edu.
   
   
4. Students making complaints about the behavior of other students may contact the Office of the Vice Provost for Student Success, 133 Strong Hall, (785) 864-4060, www.vpss.ku.edu.
   
   
5. If you feel you are in imminent danger or feel physically threatened, dial 911 for emergency help. If the behavior constitutes a threat of bodily injury to a person or property, contact the police or a public safety officer to file a complaint of criminal conduct. In case of potential threat, contact the Director of Human Resources, who is the primary contact for the University's Workplace Violence Program (785) 864-7411.

Inquiries regarding all aspects of racial and ethnic harassment, sexual harassment, discrimination, equal opportunity, and affirmative action on the Lawrence campus may be made to Allen Humphrey, Employee Relations/EO Manager, Department of Human Resources and Equal Opportunity, 103 Carruth-O'Leary Hall, 1246 West Campus Rd., Lawrence, KS, 66045-7521, phone (785) 864-4946. See www.hreo.ku.edu for more information.

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Harassment, Sexual

(The entire Policy Against Sexual Harassment at the University of Kansas is in the KU Policy Library at
https://documents.ku.edu/policies/hreo/Sexual_Harassment.htm.)

The University of Kansas Prohibits Sexual Harassment.

Sexual harassment is a violation of professional ethics as well as a violation of federal and state law. Specifically, sexual harassment is a form of illegal discrimination in violation of Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, and the Kansas Acts Against Discrimination.

What is sexual harassment?

Sexual harassment takes a variety of forms. Sexual harassment may include, but is not limited to, the following:

• unwelcome sexual advances or
• requests for sexual favors or
• verbal or physical conduct of a sexual nature when
  • submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or education;
  • submission to or rejection of such conduct is used as the basis for employment or academic decisions affecting an individual; or
  • such conduct has the purpose or effect of unreasonably interfering with an individual's work or academic performance, or of creating an intimidating, hostile, or offensive working or educational environment.

Repeated or unwanted sexual attention or sexual advances are forms of sexual harassment. Students, faculty, or staff members should not be penalized in the evaluation of their academic or employment performance for refusing to accept unwanted sexual attention or advances as a condition for receiving awards. Sexual harassment occurs when acceptance of such attention is made a condition of reward, or of penalty, for employment or academic performance.

Sexual harassment may occur when there is a power difference between the persons involved,as when a faculty member or supervisor exploits his or her relationship with students or subordinates. Sexual harassment may also occur between persons of the same university status, e.g., student to student, faculty member to faculty member, staff member to staff member, or between persons of the same sex.

Examples of sexual harassment

Examples of verbal or physical conduct that are prohibited include but are not limited to

• physical assault, including rape
• direct or implied threats or insinuations that submission to sexual advances will be a condition of employment, work status, promotions, grades, or letters of recommendation
• direct or subtle pressure for sexual activity
• a pattern of conduct intended to humiliate or cause discomfort, or both, including:
• unwelcome comments of a sexual nature
• unwelcome sexually explicit statements, questions, jokes, or anecdotes
• unwelcome propositions of a sexual nature
• unwelcome touching, patting, hugging, or brushing against a person's body or clothing
• unwelcome remarks of a sexual nature, including remarks about a person's body or clothing
• unwelcome remarks about sexual activity
• showing, exposing to, or subjecting others to materials or media of a sexual nature.

What to do about sexual harassment

Any University of Kansas, Lawrence, student or employee may initiate a complaint of sexual harassment that occurs on the university premises or at a university-sponsored activity or results from an association within the university community. Visitors and other persons attending university programs, utilizing university facilities or participating in a university- sponsored activity may also make a sexual harassment complaint. Persons who experience such harassment should carefully document all incidents, noting dates, specific behaviors, and their effect.

The university takes all complaints seriously. To make a complaint about sexual harassment, contact the Department of Human Resources and Equal Opportunity (HR/EO), (785) 864-4946.

Although you are not required to do so, if you feel comfortable, speak directly to the individual whose behavior you perceive as sexually harassing, make it clear that you find the behavior objectionable and that it must stop. Document any such conversation and the original incident. In addition, or alternatively, contact the individual's immediate supervisor, advise them of the conduct you perceive to be sexually harassing, and ask them to intervene to resolve the problem.

Filing a false complaint of sexual harassment is considered a serious violation of policy and is subject to sanction.

The Department of Human Resources and Equal Opportunity

Complaints regarding sexual harassment should be reported to the Department of Human Resources and Equal Opportunity, (785) 864-4946, www.hreo.ku.edu.

Complainants are encouraged to file their complaints within one calendar year of the most recent occurence of the alleged harassment. HR/EO will consider complaints received after one calendar year of the alleged harassment. However, HR/EO may determine that the complaint cannot be investigated effectively due to the significant lapse of time. Upon receiving any complaint, HR/EO staff will evaluate the complaint and determine the appropriate action required.

In some cases, informal steps may be taken to resolve the problem. In other instances, the HR/EO administrator may determine that an investigation of the complaint should occur. Any investigation will be prompt and confidential and will follow the procedures for investigation set forth in the university's Discrimination Complaint Resolution Process.

Retaliation Prohibited

Retaliation against persons who file sexual harassment complaints is also a violation of this policy and of the law. Complainants who seek assistance as a result of this policy should not be subjected to retaliation of any kind. Retaliation can result in disciplinary action.

Sanctions

When an individual is found to be in violation of the sexual harassment policy, the following sanctions may apply:

Faculty, staff, and student employees

• warning
• censure
• reduction or elimination of merit salary increases
• reassignment of duties
• demotion
• suspension without pay
• dismissal

Students

• disciplinary warning
• disciplinary probation
• suspension
• expulsion

If a respondent wishes to contest a proposed disciplinary action, he or she may request a hearing before the appropriate hearing body as determined by the respondent's position in the university. Following the hearing, any sanction will be imposed by the appropriate administrator.

State and federal reporting of sexual harassment

Employees may file sexual harassment complaints with the Equal Employment Opportunity Commission or the Kansas Human Rights Commission. Students may file sexual harassment complaints through the Office of Civil Rights in the U.S. Department of Education or the Kansas Human Rights Commission.

If you know someone who is being harassed you may provide important support. Encourage the person to report the harassment to HR/EO, or report the harassment to HR/EO yourself. Each individual who comes forward to stop sexual harassment improves the university community.

Inquiries regarding sexual harassment, affirmative action, gender discrimination, racial harassment, or equal opportunity on the Lawrence campus may be made to Allen Humphrey, Employee Relations/EO Manager, Department of Human Resources and Equal Opportunity, Carruth-O'Leary Hall, 1246 West Campus Rd., Room 103, Lawrence, KS 66045-7521, (785) 864-4946. See www.hreo.ku.edu for more information.

For assistance regarding sexual harassment or for a complete copy of the Policy Against Sexual Harassment, you may also contact

• University Ombuds Office,
  34 Carruth-O'Leary Hall, (785) 864-7261,
  www.ku.edu/~ombuds
  
• Office of the Vice Provost for Student Success,
  133 Strong Hall, (785) 864-4060,
  www.vpss.ku.edu
• Emily Taylor Women's Resource Center,
  400 Kansas Union, (785) 864-3552,
  www.etwrc.ku.edu
• Department of Human Resources & Equal Opportunity,
  103 Carruth-O'Leary Hall, (785) 864-4946,
  www.hreo.ku.edu
• Counseling and Psychological Services,
  2100 Watkins Memorial Health Center, (785) 864-2277,
  www.caps.ku.edu

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Immunization

(The KU Immunization Compliance requirements are available online at http://www.studenthealth.ku.edu/policies/imm_policy.shtml#imm.)

The University of Kansas requires the following immunizations and/or screenings of its student body:

• MMR: All newly enrolled or re-enrolled students born on or after January 1, 1957 must show proof of TWO vaccinations for Measles, Mumps and Rubella (MMR). History of the disease, unless accompanied by positive titer, is not acceptable.
  
• MENINGITIS: All students living in university owned group housing are required to be vaccinated for meningitis or to sign a waiver indicating that they refuse to receive the vaccine.
• TUBERCULOSIS: All newly enrolled or re-enrolled international students are required to be screened for tuberculosis by Student Health Services upon arrival on campus and prior to enrollment.

Failure to comply with the requirements described above will result in an enrollment hold. For more information call (785) 864-9533 or visit www.studenthealth.ku.edu.

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Intellectual Property Policy

(The entire University of Kansas Intellectual Property Policy (Lawrence Campus) is in the KU Policy Library at https://documents.ku.edu/policies/provost/IntellectualPropertyPolicy.htm.)

The purpose of the Intellectual Property Policy is to foster the creation and dissemination of knowledge and to provide certainty in individual and institutional rights associated with ownership and with the distribution of benefits that may be derived from the creation of intellectual property. The policy applies to all full or part-time employees, including students, creating intellectual property related to the scope of their employment while under contract with the University. When revenues are to be shared, the creator(s) shall obtain his/her share only after the University has recouped any direct costs borne by the University for equipment and materials and costs paid to third parties. The portion of the revenues to be shared among multiple creators shall be shared equally unless otherwise agreed in writing by the creators. The policy also addresses ownership of student academic creations.

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Jury Duty

(The entire University of Kansas Jury Duty Policy (Lawrence Campus) is in the KU Policy Library at https://documents.ku.edu/policies/Student_Success/OUR/JuryDuty.htm.)

Students, like all citizens, should expect that they may be called for jury duty in the federal courts, in their home communities, or in Douglas County, if they have registered to vote here. Because jury duty is a civic responsibility, the University will not ask that students as a class of citizens be excused from jury duty.

However, when such service will work a personal hardship or jeopardize a student's academic wortk, the student may wish to seek a release through the procedures of the appropriate judicial district. The Douglas County District Court has indicated that a student will be excused from jury duty in the Seventh Judicial District when:

• The student is or will be in academic jeopardy as a result of jury duty.
• The student has served on one jury case.
• The University is in official recess.
• The student is not enrolled for the summer session.

If a student is unable to obtain a release from jury duty, the following University procedures will apply:

• The student must present to the Dean's office of the school in which he or she is enrolled written verification of the call to jury duty.
• When the student is called for short-term jury duty (five or fewer class days), the student's instructors will make arrangements to accommodate missed assignments or examinations.
• When the student is called for longer duty, the Dean's office will make the arrangements to accommodate the student's completion of his or her academic work. If necessary, the student will be allowed to withdraw from all or part of his or her coursework without penalty.
• A student withdrawing for the above reason will be authorized a full refund of the tuition and any applicable fees for all credit hours from which the student withdraws.

The Academic Achievement & Access Center, www.achievement.ku.edu will provide assistance upon request for students called for jury duty. The Academic Achievement & Access Center is located in 22 Strong Hall, (785) 864-4064.

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KU Discrimination Compliant Resolution Process

(The entire KU Discrimination Complaint Resolution Process is available online at http://www.hreo.ku.edu/
policies_procedures/eo_aa/discrimination_resolution.)

The University of Kansas prohibits discrimination on the basis of race, religion, color, sex, disability, national origin, ancestry, veteran status, age, sexual orientation, marital status and parental status, in accordance with state, federal law, and related Board of Regents and University nondiscrimination policies. The university also prohibits discrimination on the basis of sexual orientation, marital status, parental status, gender identity and gender expression as a matter of policy. Discrimination is prohibited in employment and all education programs and activities of the university and its affiliates. Sexual harassment, racial and ethnic harassment are forms of discrimination which are also expressly prohibited by university policy.

The University's nondiscrimination policy applies to employment practices, conditions of employment, personnel actions and all educational programs of the University and its affiliate organizations. This policy applies to the University and to its affiliate organizations and to any University-sponsored event or program. Leaders of the institution continuously examine all areas of the University and implement strategies to prevent discrimination wherever necessary. Full texts of the university policies related to nondiscrimination, equal opportunity and affirmative action, sexual harassment, and racial and ethnic harassment are available at www.hreo.ku.edu. For specific concerns regarding the Americans with Disabilities Act, please contact Steve Ramirez, ADA Coordinator at (785) 864-4946.

The Department of Human Resources and Equal Opportunity provides informational programs regarding equal opportunity, diversity and affirmative action and administers the grievance procedures for formal discrimination complaints. For specific concerns regarding the Americans With Disabilities Act, please contact Steve Ramirez, ADA Coordinator at (785) 864-4946.

Inquiries regarding the university affirmative action program, equal opportunity policy, nondiscrimination policy, and reports or allegations of discrimination or harassment on the Lawrence campus should be made to the Department of Human Resources and Equal Opportunity, Carruth-O'Leary Hall, 1246 West Campus Rd., Room 103, Lawrence, KS, 66045-7521, (785) 864-4946, www.hreo.ku.edu.

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Nondiscrimination Policy

(The entire Nondiscrimination Policy at the University of Kansas is in the KU Policy Library at https://documents.ku.edu/policies/hreo/Nondiscrimination.htm.)

As a premier learning and research institution, the University of Kansas, Lawrence, must continuously address issues of diversity and multiculturalism. Every member of the university community is expected to engage in action that leads towards the development of a more democratic and inclusive community. Proactive efforts towards increasing diversity and the elimination of discrimination are necessary in our university.

In accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act, the Vietnam Veterans Readjustment Assistance Act of 1974, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination statutes, the University of Kansas prohibits discrimination on the basis of race, color, religion, sex, national origin, age, ancestry, disability, and veterans status.

The University of Kansas, Lawrence, is committed to the full participation of previously excluded or neglected classes of people. Thus, it is also the policy of the university to prohibit discrimination on the basis of sexual orientation, marital status, parental status, gender identity and gender expression. The university's nondiscrimination policy extends to employment practices, conditions of employment, personnel actions and all other educational programs and activities of the university and its affiliates. Leaders in the university community continuously examine all areas of the institution, make policy decisions, and implement strategies to eliminate and prevent discrimination wherever necessary. Reports of discrimination shall be evaluated promptly and acted upon in the manner deemed necessary by the appropriate faculty and administrators and as prescribed by the appropriate grievance procedure.

Inquiries regarding university policies on discrimination, racial and ethnic harassment, sexual harassment, equal opportunity, and affirmative action on the Lawrence campus may be made to Department of Human Resources and Equal Opportunity, 103 Carruth-O'Leary Hall, 1246 West Campus Rd., Lawrence, KS 66045-7521, (785) 864-4946, www.hreo.ku.edu.

For inquiries regarding discrimination or harassment on the KU Medical Center campus, contact Equal Opportunity Office, 1054 Wescoe, KU Medical Center, Mail Stop 2014, 3901 Rainbow Blvd., Kansas City, KS, 66160,
(913) 588-1206, (913) 588-7963 (TDD), www.kumc.edu/eoo.

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Organizational Membership

(The Regents Policy on Nondiscriminations in Organizational membership is in the KU Policy Library at https://documents.ku.edu/policies/Student_Success/SILC/ Student_Organization_Registration_Policy.htm#Regents_policy.)

The established policy of the Board of Regents of the State of Kansas prohibits discrimination on the basis of age, race, color, religion, sex, marital status, national origin, physical handicap or disability, status as a Vietnam Era veteran, sexual orientation or other factors which cannot lawfully be considered, within the institutions under its jurisdiction. All fraternal and campus-related organizations shall follow this policy in the selection of their members, except the prohibition against sex discrimination shall not apply to social fraternities or sororities which are excluded from the application of Title IX of the Education Amendments of 1972.

The right of organizations to establish standards for membership is acknowledged, provided that all students are afforded equal opportunity to meet those standards. Just as all students have the right to choose those with whom they would associate on the campus, an organization shall have the right to select its members subject to these principles. Nothing in this policy shall be interpreted as imposing a requirement which would violate the principle of selection on the basis of individual merit. The responsibility for compliance with this policy lies with each organization. In discharge of this responsibility, each organization shall acknowledge its understanding of this policy. Such acknowledgement shall assure that there exist no restrictions on membership, either local or national, which violate this policy.

Determination of Appropriate Student Activities and Fees: The chief executive officer shall be ultimately responsible for reviewing proposed expenditures from fees required of every student as a condition of enrollment and as determining whether such expenditures are in support of an appropriate student activity.

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Political Activity and Campus Facilities

(The Policy on Political Activity and Campus Facilities at the University of Kansas is in the KU Policy Library at https://documents.ku.edu/policies/provost/PoliticalActivityKSStatutesandBORUnivPolicies.htm.)

1. State facilities shall not be made available for fund-raising events for candidates or parties.
2. Facilities of institutions under the Board of Regents may be made available for the purpose of holding political meetings, provided there is no interference with regularly scheduled functions, there is not otherwise available a reasonable facility in the community, students are permitted to hear the speakers without charge, and sponsors pay in advance the regular fees for use of the facilities.
3. Political office holders and candidates shall not be introduced or recognized on campus unless they are participating in the campus event which they are attending. The distribution of handbills shall be prohibited in those areas devoted primarily to instruction or study or at the immediate sites and times of enclosed public events.
4. Regents institutions shall have the authority to develop additional policies and guidelines that are not in conflict with this policy. Such policies and guidelines shall be reviewed by the Policy and Procedures Committee and filed with the President and Chief Executive Officer of the Board.

For additional information on permissible political activity, see the entire policy in the KU Policy Library at the URL given above.

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Religious Observances and Examinations

Examinations and tests other than final examinations should not be scheduled in conflict with mandated religious observances. In order to ascertain in a given class if a scheduled examination conflicts with a mandated religious observance, at the beginning of the semester the instructor shall ask students who may be affected to identify themselves privately so that a make-up examination may be scheduled at a mutually acceptable time. For more information, see University Senate Rules & Regulations 1.4.3, in the KU Policy Library at
https://documents.ku.edu/policies/governance/USRR.htm.

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Research Activities

(Special Conditions for Specified Types of Research)

There are certain types of research or activities that may not be pursued unless specific prior approval and/or training has been obtained. The student's responsibilities for research involving human subjects, ionizing radiation sources, animals and hazardous materials are described on the Vice Provost for Research and Graduate Studies website at www.rcs.ku.edu,

The URL for accessing Human Subjects Committee - Lawrence (HSCL) instructions, applications, sample consent forms, and online tutorial is www.rcr.ku.edu/hscl.

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Smoking

(The entire Smoking Policy at the University of Kansas is in the KU Policy Library at
https://documents.ku.edu/policies/provost/Smoking.htm.) [Updated 09/2010]

Smoking and tobacco use are not permitted in any Lawrence Campus or Edwards Campus building, in the facilities of the KU Public Management Center in Topeka, or in other University sites reporting to the Lawrence campus. Smoking and tobacco use also are prohibited in the Kansas and Burge Unions, the Adams Alumni Center, and the facilities of the KU Center for Research, Inc. (KUCR).

In Memorial Stadium, smoking and tobacco use are permitted only in designated areas on the east and west ramps. It is prohibited in the press box, concourses, and all seating areas.

All facilities operated by the Department of Student Housing are smoke free. Use of chewing tobacco and snuff is allowed for student residents in facilities operated by Student Housing.

No smoking or tobacco use is permitted within twenty feet of any part of any campus building, including overhangs, or within twenty feet of air intakes. Smoke must not drift through opened windows or doors. If buildings have an “overhang,” the twenty-foot radius is measured from the outside perimeter of the “overhang.” Smoking and tobacco use also are prohibited in any other outdoor areas where “No Smoking” signs are posted.

Complaints or reports regarding smoking and tobacco use as well as suggestions or complaints regarding smoke-free buildings should be brought to the attention of the Department of Human Resources and Equal Opportunity, (785) 864-4946.

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Student Records Policy

(The entire Student Records Policy at the University of Kansas is in the KU Policy Library at https://documents.ku.edu/policies/Student_Success/OUR/Student_Record_Policy.htm.)

Student Rights and Responsibilities, Code of

(The entire Code of Student Rights and Responsibilities at the University of Kanss is in the KU Policy Library at https://documents.ku.edu/policies/Student_Success/VPSS/Code_Student_Rights_Responsibilities.htm.)

The Code of Student Rights and Responsibilities describes exactly what its title implies--protects rights of each and every student and describes responsibilities or expectations for student conduct.

As such, it forms a significant part of the rules of the campus community. Included are rights to free speech, expression, assembly, pursuit of educational goals, privacy, and due process. It outlines how student and campus organizations may operate. The Code also describes non-academic misconduct such as threats and violence against persons, theft, vandalism, hazing, carrying firearms, falsely reporting bomb threats, forgery, fake IDs, disrupting University classes and events, and hearings.

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Technology & Computing Resources

Technology and networking resources at KU are provided by Information Technology, a division of Information Services.

Information Technology Customer Service Center — For any technology related questions, contact the IT Customer Service Center at 864-8080 or itcsc@ku.edu. Additionally, you can visit KU’s IT Knowledgebase, which provides online access to a “warehouse” of IT-related information, 24 hours a day, 7 days a week. Simply visit the website https://kuknowledgebase.ku.edu and search the system for answers to your IT-related questions.

If you live on campus in Student Housing facilities, ResNet's Residential Computer Consultants (RCCs) can help you connect to and use the Internet through the KU network. Find out more about RCC support at www.resnet.ku.edu.

KU on the Web — The official Web site of the University of Kansas at www.ku.edu offers current news, events, and information about academic and administrative units at KU. The site also includes a comprehensive list of student organizations as well as the helpful People Search finder to access KU directory information at www.ku.edu/organizations.

The Kyou Student Portal — The student portal at https://students.ku.edu provides online access to important information and services online, anytime, anywhere. Log in using your KU online ID to

• Check your grades
• Enroll
• Pay your tuition and fees
• Pay Parking Citations
• Purchase Parking Passes
• Receive important announcements
• Recharge your KU Card with Enroll & Pay
• Report your KU Card lost or stolen
• View your Advising tab
• View your course schedule
• View your KU Card balance and history
• Visit your Blackboard courses
• Vote in student elections.

The KU Online ID — Your KU online ID is your login for accessing a variety of online services at the University of Kansas, consisting of a name and secure password you choose. The name you choose as your KU online ID will be seen by others; it will appear in Blackboard, for instance, and will be used as your email address if you sign up for email service at KU. Keep the password for your KU online ID secret! You'll use it to access your grades, enroll for classes, and look at your financial information.

Set Up KU Online ID & Email — Your KU Online ID provides access to many online services at KU, including Enroll & Pay, the Kyou Portal, online course content system (Blackboard) and many others. To set up your KU Online ID and your KU email account, go to https://myidentity.ku.edu/setup/login. As you set up your KU Online ID, you will also receive your email address.

Your KU Online ID will be in the format of A###B###. You can create and be known by up to three aliases or “friendly names” that all forward to your A###B###@ku.edu email account. For example, dog@ku.edu, cat@ku.edu and bird@ku.edu would all forward to A###B###@ku.edu. To set up an email alias, go to https://myidentity.ku.edu/services/aliases.

Wireless — Wireless is available on the KU Campus and in common areas of specific residence halls. For more information on wireless coverage go to www.technology.ku.edu/~technology/internet/wireless.

Email at KU — Once you have set up your KU Online and email address, you can check email on the web using Outlook Web Access https://owa.ku.edu, which provides access to mail, calendar and other services provided on Exchange; or through the Kyou Portal at students.ku.edu. For more information about KU email, visit www.email.ku.edu.

As a KU Student — You are required to provide KU with an active email address. This can be either a ku.edu email address or an external email address that KU will use to communicate with you. Register an external email address, at www.technology.ku.edu/accounts/.

Web Space — All enrolled KU students are also eligible for 50MB free space, which can be used for personal or class web sites. To learn more about web hosting, go to www2.ku.edu/~webservices/hosting/.

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Weapons Policy

(The entire Weapons Policy at the University of Kansas is in the KU Policy Library at https://documents.ku.edu/policies/provost/WeaponsPolicy.htm.) [Updated 09/2010]

In accordance with long-standing Board of Regents and University of Kansas administrative policies, the University prohibits students, employees, and visitors from possessing, carrying or using weapons of any type on property owned by or under the control of the University.  This policy applies to all students, including those licensed for concealed carry of handguns.  Similarly, this policy prohibits employees from concealed carry of handguns on campus except when employees are licensed for concealed carry and are in private conveyances.  The only other exceptions are those recognized under the State of Kansas Personal Family and Protection Act (K.S.A. 75-7c01 et. seq.) (“PFPA”) for the concealed carry of handguns by licensed visitors and guests. Such visitors and guests, even if licensed for concealed carry of handguns, may never bring handguns into any building (other than parking garages or parking lots) or any sporting event on University campuses.  Violations of this policy may result in disciplinary action, up to and including dismissal of employees or expulsion of students. Violators also may be asked to leave University property, and if they refuse to do so, such refusal may constitute an unlawful trespass.  Violation of the PFPA may also result in criminal charges.

Notification of the University’s weapons policy will be provided in the student’s code of conduct, housing contracts, and employee policies.  Signage with the language “Possession of Weapons of Any Type, Including All Firearms, in University of Kansas Buildings Is Strictly Prohibited” will also be posted at all building and facility entrances pursuant to applicable Kansas state statutes and amendments.  

This prohibition shall not apply to the performance of job duties by duly authorized law enforcement officers while acting in the scope of their employment, Board of Regents approved academic programs or university approved activities/practices requiring the possession, carry or use of weapons.  Requests for such use of weapons must be submitted to the Provost Office for review and subsequent notification to the Board.  Any unit approved to have a weapon(s) is required to have a procedure that outlines the safe possession, use and storage of such devices.

This policy applies to all weapons on campus including student-owned hunting weapons which may not be stored or kept under any circumstances in any Student Housing facility.  The Public Safety Office has a limited number of secure storage spaces, which students residing in campus housing may use without charge on a first-come, first-served basis to store their hunting weapons or which any University department may use to store University-owned weapons. 

For the purpose of this policy, "weapons" means:

1. any object or device which is designed to, or may be readily converted to expel bullet, shot, shell, BB, or pellet, by the action of an explosive, spring, or other propellant;
   
   
2. any handgun, pistol, revolver, rifle, shotgun or other firearm of any nature including concealed weapons licensed pursuant to the Personal and Family Protection Act, and amendments thereto;
   
   
3. any BB gun, pellet gun, air/C'02 gun, or blow gun;
   
   
4. any major components, including barrels, stocks or grips, and receivers, of firearms, whether partial components or components of a complete firearm;
   
   
5. any electronic device designed to discharge immobilizing levels of electricity, commonly known as a stun gun or taser;
   
   
6. any explosive, including all types of ammunition for firearms, incendiary or poison gas (A) bomb, (B) mine, (C) grenade, or (D) rocket having a propellant charge of more than four ounces, or (E) missile having an explosive or incendiary charge of more than 1/4 ounce;
   
   
7. any incendiary or explosive material, liquid, solid or mixture equipped with a fuse, wick or other detonating device;
   
   
8. any tear gas bomb or smoke bomb; however, personal self defense items containing mace or pepper spray shall not be deemed to be a weapon for the purposes of this policy;
   
   
9. any knife, commonly referred to as a switch-blade, which has a blade that opens automatically by hand pressure applied to a button, spring or other device in the handle of the knife, or any knife having a blade that opens or falls or is ejected into position by the force of gravity or by an outward, downward or centrifugal thrust or movement;
   
   
10. any straight-blade knife of four inches or more such as a dagger, dirk, dangerous knife or stiletto; except that an ordinary pocket knife with a blade no more than four inches in length or culinary knife designed for and used solely in the preparation or service of food shall not be construed to be a weapon for the purposes of this policy;
    
    
11. any martial arts weapons such as nun chucks or throwing stars; or
    
    
12. any longbow, crossbow and arrows or other projectile that could cause serious harm to any person.
    

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Weather

(The entire Winter Weather Policy at the University of Kansas is in the KU Policy Library at https://documents.ku.edu/policies/provost/WinterWeatherPolicy.htm#InclementWeatherPolicy.)

Siren Testing:

The Douglas County Emergency Management Office tests the outdoor warning siren system on a regular basis. The test occurs at 12 noon on the first Monday during the months of August through February and on the first and third Monday during the months of March through July. Tests are cancelled for potential or occurring severe weather and in the event of extreme cold or ice on the sirens.

In March, siren activation is done as part of a statewide tornado drill in conjunction with Severe Weather Awareness Week. These drills are typically conducted on Tuesday or Thursday (back-up date) afternoon.

Sounding of Sirens:

Sirens will be sounded when the local determination has been made that a tornado threat to the area exists. This determination is made by Douglas County Emergency Management Staff and will be based upon evaluation of all available information. This may include, but is not limited to, National Weather Service watch and/or warning text, weather radar and reports from trained weather spotters or law enforcement officers.

Anytime you hear the sirens sound, it means to take immediate safety precautions. There is NO official all clear. Watches/Warnings are allowed to expire.

Severe Thunderstorm Watch/Warning or Tornado Watch:

A severe thunderstorm or tornado watch is issued by the National Weather Service whenever weather conditions are favorable for the development of severe thunderstorms or tornadoes, respectively, in and close to the watch area. A severe thunderstorm warning is issued when a severe thunderstorm is detected by radar or a spotter reports a thunderstorm producing at least 1 inch hail or 58 mph winds. In case of a severe thunderstorm watch or warning or a tornado watch:

1. Be alert to the possibility of high winds and/or hail. Also, be aware that severe thunderstorms can produce tornadoes with little or no advanced warning. Should a storm develop, move away from windows exposed to the impact of high winds into a protected area of a hallway or interior room until the danger is past.
2. If circumstances warrant, general information can be obtained from the following sources:
   1. While emergency conditions exist, 864-SNOW is used for emergency information year round.
   2. KU Info, 864-3506.
   3. University radio stations KJHK FM 90.7 and KANU FM 91.5 will broadcast information specific to campus; local radio and TV stations do provide on-going community emergency information.
   4. Under limited circumstances the University may use JayTalk and other electronic means to provide post-emergency information.
   
   

Tornado Warning:

A tornado warning is issued when a tornado has been detected on radar or is sighted by a weather spotter. In case of a tornado warning:

1. In University buildings equipped with voice emergency warning systems, a weather emergency take cover message will be activated when the Lawrence sirens have been activated.
2. Move immediately to a pre-designated shelter area such as a safe room, basement, storm cellar or the lowest building level. If there is no basement, go to the center of an interior room on the lowest level (closet or interior hallway) away from corners, windows, doors and outside walls. Put as many walls between you and the outside. If available, get under a sturdy table or piece of furniture and always protect your head and neck with you arms. There is NO official all clear. Watches/Warnings are allowed to expire.
3. If you are out-of-doors when a tornado warning is issued and/or the sirens are sounding, take cover in a pre-designated shelter or the lowest level of a building. If those are not accessible, lie in a ditch or depression away from trees and power lines and cover your head with your hands.
4. If you are driving a vehicle, abandon the vehicle. Move into a pre-designated shelter or lowest level of a building. If a suitable structure is not available, lie down in a ditch or depression, but be aware of flash flooding.
5. If you have a disability and need help getting to a lower level for safety in a KU building, proceed to an area of rescue and activate the system. If you are unable to make it to an area of rescue, call 911 for assistance.
6. Our office recommends that all persons have a NOAA All-Hazard Weather Radio. By having a weather radio, you will get all watch and warning information directly from the National Weather Service. It's like having a personal siren in your home.

Snow and Ice Storms:

Cancellation of classes because of weather rarely occurs. However, if circumstances warrant, refer to Thunderstorms or Tornado Watch in this section.

Download a pamphlet on Severe Weather at http://www2.ku.edu/~kucops/resources/pamphlets.shtml

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